Personal Assistant

Job description / Role

In this pivotal role, the Personal Assistant is responsible for providing a comprehensive, confidential and professional service in the administrative and organisational management of the offices of the Executive Director and Director of Education.

Duties and Responsibilities:
- Reporting to the ED and working for the ED and DoE, the PA handling a wide range of administrative and executive support related tasks, be exceedingly well organized and flexible, and must be able to function effectively within a dynamic environment under minimum supervision.
- Ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the ED and DoE’s offices.
- Manage the online calendar, meeting and event commitments ensuring sufficient time for operational requirements in the office.
- Arrange travel requirements as and when required in conjunction with PA to CEO.
- Arrange meetings including coordinating all logistics, materials etc, and take notes and issue formal minutes within 2 working days of meeting taking place.
- Provide general assistance during presentations, planning itineraries, developing agendas and meeting materials, etc
- Receiving and interacting with visitors at all levels and ascertaining nature of business
- Liaise effectively and efficiently with various senior employees, clients, suppliers and other staff
- Answering and managing incoming calls, relaying messages to the correct members of staff
- Open and distribute incoming mail and other material and respond on behalf of the ED and DoE where appropriate
- Competently and confidently delegating work in the ED and DoE’s absence
- Compile data, statistics and other information and conduct research as directed by the ED and DoE
- Ad hoc personal errands for the CEO
- Deputise for the PA to CEO in her absence

Requirements

- A formal qualification in business studies, commerce or management
- Education or legal background preferred
- A minimum of 6 years’ experience as a Personal Assistant with at least in 3 years in a senior position

Skills:
- Ability to work under pressure and to tight deadlines
- Exceptional organisation and time management skills
- Ability to research, digest, analyse and present material clearly and concisely
- Advanced level of MS Office suite, including Outlook, Work, Excel and PowerPoint.
- Excellent English communication skills – both written and verbal
- Strong attention to detail
- Negotiation skills
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
- Discretion and understanding of confidentiality issues
- Highly organized self-starter, able to work unsupervised or as part of a team
- Strong interpersonal skills
- Honesty and integrity

About the Company

Artan Holding is a Qatari-owned company with a diverse portfolio of businesses including:

• Doha British School Established in 1997, Doha British School delivers the National Curriculum of England from Pre-School to IGCSE and in the Sixth Form International Baccalaureate Diploma.

• City University College is a higher education institution in Qatar that offers recognised UK degrees licensed by the Ministry of Education and Higher Education. City University College is provider of the BTEC and Ulster University Qatar degrees, SI-UK services and IELTS courses. City University College offers alternative routes to university and work, both for high-school students as well as employed people.

• Qatar Skills Academy established in 2010, a training academy providing accredited vocational education and training.

• ACES is a private Education group which owns, manages and operates educational institutions in Qatar with the objective of fostering academic innovation and excellence.

• Mirage International Property Consultants established in 2004, a real estate company specializing in the sale, leasing and facilities management of commercial and residential properties in Qatar and around the world.

• Primepower Middle East specialize in the supply of temporary power solutions to support the increasing demand on the country's infrastructure. from 6kva up to Multi Megawatt modular power systems, there is a solution for every customers requirement.

• House of Architecture and Interiors established in 2012, an architecture and design company offering diversified interiors solutions through integrated services and products.

• Gulf CMS offers a wide-ranging repair service to Qatar customers, including reconditioning. Our well-qualified technicians handle every damage for our customers at our fully equipped maintenance center.

• Ulster University (UU) Qatar operates its branch campus in Qatar in partnership with City University College. Ulster University, Qatar is working to develop a skills-based economy as part of Qatar’s National Vision 2030. Their business expertise, quality teaching and innovation will deliver the future business leaders of Qatar and beyond.

UU Qatar provides students with the skills and knowledge to fuel public and private sector organisations to drive the regional economy. The range of business degree courses on offer including the International Foundation Programme and BSc (Hons) Business Studies.

• SI-UK is a British owned and an official UK University representative, it is the truly global UK focused education agency in the world. It is the official representative of over 380+ Universities & Colleges. Thousands of student university applications are processed every year through its offices globally. In Qatar its office officially represented by City College. SI-UK can assist with your application for foundation, undergraduate or postgraduate programmes.