Personal Assistant to LRT Consortium Project Director

Propel Consult

Doha, Qatar

Ref: LP127-1362

Job description / Role

Employment: Full Time

Our client is a contracting company and they are looking to hire a Personal Assistant to LRT Consortium Project Director to work in Qatar.

Duties & Responsible:
- Manage and maintain the Project Director’s calendar and be able to prioritize and monitor any schedule/diary conflicts
- Plan and schedule meetings and appointments for both internal and external meetings, conferences and business travel
- Update the Project Director of upcoming deadlines for both internal & external commitments and engagements
- To attend and prepare minutes and records of various Weekly/ Monthly meetings (IMAC, Project Management, Technical meetings). To distribute the minutes of meeting on a timely basis and to follow up actions when relevant. To prepare the next meeting by collecting and providing relevant materials.
- Arrange for distribution of correspondences on a timely basis
- Follow-up on incoming and outgoing correspondences with Employer, Internal memos (IMAC and Partners).
- Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence
- Filter information, communication and taking appropriate action by escalating or redirecting based on the Project Director’s direction in order to manage his time efficiently
- Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenitieso Maintain and control an accurate and complete record of Project documents and correspondences in Dymadoc – Correspondence Database
- Manage an organized filing system for efficient data retrieval. Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, project papers, reference materials and data/ information back-up are readily accessible when required
- Manage and maintain the Project Director’s contacts database and to ensure that it is up-to-date
- Leadership for the Secretarial/ Administrative/ Document Control staff of the Project by monitoring the procedures/ providing guidelines to ensure that it is relevant to the operational needs
- Maintain overall knowledge of Project by attending site visits and keep abreast of the project development
- Manage and enhance relationships with the relevant internal & external Project partners, associates and any other relevant organizations/ bodies
- Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates, partners and the Employer representatives at all times
- Undertake other important ad-hoc assignments and entrusted responsibilities that may arise due to work contingencies

Requirements

- Possess a Bachelor Degree/ Diploma in Secretarial Science, Management, Mass Communication or relevant qualifications
- At least 10 years of working experience in performing secretarial duties with a minimum of 5 years at senior management level, preferably in the construction industry
- Proven secretarial experience, preferably as a Senior Executive specializing in Secretarial/ Personal Assistant or its equivalent
- Excellent in business writing and communication skills (verbal and written) in English.
- Knowledge of French or Arabic is an added advantage
- Candidate must be based in Qatar with NOC
- Good working knowledge of Microsoft Office Suite (Word, Excel, Power Point)
- Excellent organizational and interpersonal skills with a high level of professionalism and ability to maintain confidentiality at all times. Possess a mature disposition
- Ability to multi-task and work in a fast paced working environment
- Strong initiative and ability to work under pressure
- Possess impeccable attention to detail
- Ability to work independently and interact effectively with all levels and a good team player

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions:

  • Banking & Finance
  • Human Resources
  • Oil & Gas
  • Construction
  • Architecture & Engineering

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HR Advisor salaries in Qatar

Average monthly compensation
QAR 26,500

Breakdown available for industries, cities and years of experience