Principal Document Controller

Job description / Role

Overview

Remarkable people, trusted by clients to design and advance the world. Wood is actively seeking expressions of interest for the Principal Document Controller role to support future growth in our expanding business. The projects team focuses on delivering across FEED, Pre-FEED, Brownfield, and Greenfield scopes of work. In this role, you will be responsible for the execution of project work in accordance with the project execution plan, including Wood and/or project procedures on safety and quality control within the man-hour, cost, and project schedule targets.

This is a long-term assignment based in Qatar.

Responsibilities

The Principal Document Controller will be responsible for:

• Collection, distribution, retention, and archiving of documents through document management systems and work processes.
• Ensuring all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.
• Registering and transmitting internal, vendor, and client documentation for the project.
• Checking documentation to ensure that formats comply with company and client standards.
• Archiving project and corporate records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention, and disposition of the records.
• Ensuring all project documentation is imported into the document management system and filed accordingly.
• Ensuring all documentation is transmitted to the client as per client requirements and in an expedient manner.
• Archiving and retrieval of historical documentation.
• Assisting and providing assistance to Wood personnel with respect to any document management system queries.
• Quality checking of all documentation prior to issuing/transmitting to the client.
• Handling requests for new document numbers/hard copy documentation.
• Scanning, printing, and copying of project documentation.
• Processing and recording accurately all technical documentation in accordance with agreed procedures.
• Ensuring that hard copy and electronic record files are maintained in good order to comply with QA requirements.
• Running document control reports (if available and required) from the applied company or project document control system.
• Ensuring document management procedures satisfy project, client, and regulatory requirements.
• Independently handling all aspects of project documentation utilizing various document control practices and electronic document management systems (EDMS).
• Monitoring progress of in-house and client reviews of technical data.
• Contributing to the compilation of final project dossiers, as-built portfolios, and archiving.
• Establishing a systematic and comprehensive project filing system.
• Producing exception reports, comment overdue reports, and any other reports for project management review.

Ideal Candidate Profile

Reflecting the market focus for the office in both brownfield and greenfield opportunities, multi-skilled personnel are sought, in particular those with experience in:

• Onshore oil and gas
• Offshore oil and gas

What We Can Offer

• Meaningful and interesting projects delivered to leaders of industry across oil and gas and emerging energy sectors.
• Commitment to diversity and inclusion; we are an organization actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice.
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market.
• Life insurance; provides payment of 2x base salary (up to a maximum of QAR 1 million) upon death.
• End of service gratuity; in line with Qatar labor law, upon completion of 1 year's service employees are eligible for an end of service benefit of three weeks for every year of service.
• Medical insurance; ensures cover (up to a maximum of QAR 250,000 per person, per year) is available should you require treatment. Pre-existing and/or chronic conditions are covered up to QAR 10,000.
• Employee assistance programme; allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The programme helps support your mental, physical, social, and financial well-being.
• Professional memberships; one professional membership, registration, subscription, certification, and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence.
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession.

Qualifications

What makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Experience:

• Minimum ISCED Level 3 (Secondary education).

Knowledge, Skills, and Experience:

• Knowledge of MS Office.
• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system.
• Knowledge of Adobe.
• Communication skills - both written and verbal.
• Skills in word processing, spreadsheets, database applications, and electronic data management systems.

Personal Attributes:

• Excellent organisational skills and a logical and ordered approach.
• Effective communication and interpersonal skills.
• Strong team player.
• Ability to work in a high-pressure environment, pay strict attention to detail, and ensure the accuracy of the outputs.

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.