Principal Document Controller

Job description / Role

Remarkable people, trusted by clients to design and advance the world

Wood is actively hiring for a principal document controller role to support future growth in our expanding business.

The projects team focuses on delivering across FEED, pre-FEED, brownfield, and greenfield scopes of work. In this role, you will be responsible for the execution of project work in accordance with the project execution plan, including Wood and/or project procedures on safety and quality control within the man-hour, cost, and project schedule targets.

This is a long-term assignment based in Qatar.

Responsibilities

In this role, you will be responsible for collection, distribution, retention, and archiving of documents through document management systems and work processes. You will ensure all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.

Designing the future. Transforming the world.

Reflecting the market focus for the office in both brownfield and greenfield opportunities, multi-skilled personnel are sought, in particular those with experience in:

• Onshore oil and gas
• Offshore oil and gas

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across oil and gas and emerging energy sectors
• Commitment to diversity and inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Life insurance; provides payment of 2 x base salary (up to a maximum of QAR 1 million) upon death
• End of service gratuity; in line with Qatar labor law, upon completion of 1 year's service employees are eligible for an end of service benefit of three weeks for every year of service
• Medical insurance; ensures cover (up to a maximum of QAR 250,000 per person, per year) is available should you require treatment. Pre-existing and/or chronic conditions are covered up to QAR 10,000
• Employee assistance programme; allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The programme helps support your mental, physical, social, and financial well-being
• Professional memberships; one professional membership, registration, subscription, certification, and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Typical responsibilities

• Register and transmit internal, vendor, and client documentation for the project
• Check documentation to ensure that formats comply with company and client standards
• Archive project and corporate records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention, and disposition of the records
• Ensure all project documentation is imported into the document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Archive and retrieve historical documentation
• Assist and provide assistance to Wood personnel with respect to any document management system queries
• Quality check of all documentation prior to issuing/transmitting to client
• Responsible for the handling of requests for new document numbers/hard copy documentation
• Scanning, printing, and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client, and regulatory requirements
• Independently handle all aspects of project documentation utilizing various document control practices and electronic document management systems (EDMS)
• Monitor progress of in-house and client reviews of technical data
• Contribute to compilation of final project dossiers, as-built portfolios, and archiving
• Establish a systematic and comprehensive project filing system
• Produce exception reports, comment overdue reports, and any other reports for project management review

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Minimum bachelor's degree

Knowledge, skills, and experience:

• Knowledge of MS Office
• Knowledge of SharePoint, Documentum, ProjectWise, or similar electronic document management system
• Knowledge of Adobe
• Communication skills - both written and verbal
• Skills in word processing, spreadsheets, database applications, and electronic data management systems

Personal attributes:

• Excellent organisational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Strong team player
• Ability to work in a high-pressure environment, pay strict attention to detail, and ensure the accuracy of the output

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.