Procurement Specialist

Job description / Role

Job summary

• Responsible for the procurement of goods or services for projects
• Ensure that Client secures the best deals for materials and services obtained

Roles & responsibilities

Tendering
• Liaise and communicate with development and project delivery on project materials or services required to deliver the projects and fulfill the needs of client, including consultant / contractor / construction materials etc.
• Implement and standardize tendering methods for project procurement
- Create templates, tools and documents that facilitate tender preparation
- Research best practices in tendering that reduce cost and time, and maximize response from contractor
• Create an accurate vendor database (contractors, suppliers, consultants)
- Ensure database reflects latest information on pricing, delivery time and resources
• Assist in end-to-end RFP process –bid scoping, bid evaluation (technical and cost), and shortlisting/ selection
• Recommend vendors based on bids along with vendor scorecards to Development Management
- Create and maintain list of Tier 1, 2 and 3 suppliers and their performance scorecards
• Assist in negotiating with contractors to ensure highest quality service at the most effective price

Cost estimation
• Implement standardized cost estimation procedures and methods
- Create and maintain database of contractor rates, ensure accuracy
- Work with Project Managers to develop cost standards based on asset type, size, segment, etc.
• Assist in refining corporate budget estimation
- Collect input from project managers on project specifications
- Ensure alignment between project managers, scheduling and costing and procurement around project cost estimate
• Determine any project cost trade offs
• Perform cost benchmarking across vendor, ensure the company is getting best value-for-money
- Leverage economies of scale to negotiate with contractors for lower costs
• Assist Tendering and Contract Management in supplier selection by providing contractor prices from the database
• Assist Business Development in conducting feasibility studies by providing requisite costing information

Data and reporting
• Ensure maintenance and update of data such as information about contractor’s prices and receipts and records of purchased goods
• Update data such as changes in information about supplier’s products and prices
• Develop reports on project procurement functions

Other
• Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance
• Assist in the preparation of timely and accurate MIS statements and reports
• Preparation of Reports for approval of procurement by concerned authority

Requirements

Ideal Capabilities / Skills

Business capabilities
• More than 8-10 years of experience in undertaking pre-award tendering activities in Real Estate Development / Construction & infrastructure / other relevant sector.
• The pre-tender activities include review of scope of work , compilation of tender documents , complete knowledge of tendering process i.e. issuance of Tender Bulletins / Tender clarifications , technical & commercial of bids , award and finalization of Contract document.
• Knowledge of tendering and procurement processes should have performed procurement duties
• Adequate hands-on experience in negotiations with Contractors / Consultants for concluding the procurement.
• Experienced in working with major Real Estate Developers /Client Organization
• In-depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of the local regulation
• Knowledge of FIDIC conditions. Experience in reviewing the deviations proposed by Contractors / Consultants on T&Cs of Tender and for their appropriate conclusion.

Education
• Bachelor degree in Engineering or similar discipline

Interpersonal skills
• Diligent about enforcing standards, procedures and policies
• Excellent communication skills (verbal, written)
• Advanced/multiple linguistic skills to manage relationships with local and international contractors, knowledge of Arabic required. MUST be able to speak, read and write fluent Arabic.
• Adept at building and maintaining strong relationships with users (Project Managers, Contract Management) and suppliers/contractors

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.