Project & Contract Specialist

Qatar Project Management (QPM)

Qatar

Ref: KP594-573

Job description / Role

Employment: Full Time

• Ongoing management of Framework Contractors within a Framework Service Area including all phases of procurement and contract administration to deliver the requirements of Drainage Network Operation & Maintenance Department (DNOMD). The Contract Manager will act as a central point of contact for Framework Service Area issues.
• Provide professional advice, expertise and practical assistance to organization’s DNOMD in all tendering / contractual matters from inception of project till close-out of contracts.
• Finalization of tender documentation including preparation of pricing mechanism and release for tender.
• Guide DNOMD on the review of the content of tender bulletin and tender clarifications. Participate during evaluation of tenders, commercial negotiation with tenderers.
• Prepare award plan submissions.
• Maintain strict confidentiality and ethics on all contractual matters.
• Prepare draft contract documents by incorporating the effect of all tender bulletins, negotiations, clarifications and qualifications accepted by organization.
• Review work /service scopes of tenders & change requests and liaise with DNOMD for improvements and changes. Management of contracts by rendering contractual support on resolving disputes, evaluation of claims, variations and settlement of final account. Ensure that contract strategies, tenders, contracts and variations are in full compliance with all organization’s Policies and Procedures which include but are not limited to Contract and Project Execution Procedures.

Manage the Work Order Selection Procedure to include:
• Develop and maintain Framework Contractor Available Award Capacity.
• Develop and maintain Framework Contractor KPI Ratings.
• Develop a governance plan for each Framework Service Area.
• Review and approve Invitation to quote as appropriate.
• Manage Invitation to quote approval process as appropriate.
• Evaluate Price Estimates and Weighted Rankings.
• Select Framework Contractors to award Work Packages.
• Manages Framework Contractor performance through Contract Administration.

• Single point accountability for all assigned contracts from inception till close out, including administration of contracts and variations, dispute resolution, monitoring cost / schedule impacts, rendering contractual support on payment, disputes and claims, quality management and any associated HSE consequence including pre-tender activities.
• Assist DNOMD in the preparation and issuance of pre-qualification documents.
• Provide inputs for pre-qualification evaluation criteria and render expert advice to DNOMD in short listing potential bidders.
• Assist DNOMD with managing budgets for projects to be carried out and ongoing projects.
• Provide expert advice and guidance to DNOMD during tender preparation to ensure that the most suitable contracting strategy for a given scope of work is utilized.
• Provide professional advice, expertise, and practical assistance in the review and preparation of scopes of work, including the verification of the completeness and accuracy of the technical information supplied. Check anomalies/discrepancies, if any, in the tender document and ensure consistency throughout various sections of the tender document. Identify the most suitable pricing mechanism for a given scope of work, i.e. lump sum, re-measured, cost-plus, escalation factor, exchange fluctuations etc. taking into account the intended contract duration.
• Ensure tender documents meet organization standards, and risk assessment and risk mitigation measures are adequately identified, addressed and managed in accordance with organization’s HSE Risk Management Guidelines.
• Ensure all work undertaken is consistent with organization’s norms and values.
• Ensure that Tender Bulletins are issued in a timely manner and captures the clarifications with adequate clarity.
• Facilitate tender briefing explanation meetings, including required site observations where needed, to ensure bidders understand scope of work.
• Ensure that bid evaluations are conducted in a fair and ethical manner and are consistent with the terms and conditions of tenders, organization’s Policies and Guidelines and the evaluation criteria apply equitably to all received bids. Lead the commercial evaluation team and prepare commercial evaluation report and bid tabulation sheet. Ensure that tender clarifications are issued in a timely manner and captures the clarifications with adequate clarity. Lead in defining lower level agreements for individual contracts, in alignment with contracting strategy for the project.
• During commercial negotiations of bidders with organization’s tender committees, render practical assistance for effective negotiation including preparation of management briefs.
• Ensure security of pricing information and confidentiality of commercial evaluation.
• Reviews various contracts administration and contract management procedures to ensure compliance, where applicable, with organization’s contracting policy and procedures and apply Contractor Management System, set-up and maintain the goal of zero contractor claims and employ dispute avoidance technique. Attend monthly review meetings and obtain progress reports and minutes of progress meetings from DNOMD, review and identify contra–issues if any. Monitor progress and performance of contractor. Review the variations to determine its completeness and ensure that no variations are issued without detailed scope of work, sketches/drawings and the Material Take off list. Ensure timely evaluation and conclusion of the variations.
• Assume lead role in dispute resolutions. Evaluate with DNOMD, Contractor’s performance at Contract completion, Claims and Risk Management.
• Evaluate critically all claims raised by contractors and advice DNOMD of the admissibility or otherwise of the same. Apply change management and claims prevention expertise in the management of contracts and administer claims management strategies in protecting organization’s commercial interests and thus balance the Risk Factor.
• Review the existing process of claims management and dispute resolution, and develop them for enhanced efficiency, productivity and control, provide advice on appropriate claims minimization strategies.
• Participate in potential dispute defusing scenarios and in negotiating / drafting release agreement including provision of acceleration.
• Evaluate Claims and Extension of Time issues – Loss & Expense Claims from contractors and advise tender committees.

Requirements

• BSc in Engineering Discipline or Quantity Surveying. A post graduate qualification in Contract Management, Project Management or CIPS qualification is desirable.
• Minimum 8 years of previous experience in contracts administration after obtaining degree
• Has undertaken similar task as per above key tasks and duties and able to demonstrate technical competencies and skills as per below.

Technical Competencies:
• Sound Knowledge of Contracts Law.
• Proficient in contractual correspondence, preparation / evaluation / negotiation of tenders / contracts of large scale projects with complexity and diversity, report writing with analytical, logical and problem solving skills.
• Thorough understanding of engineering, procurement, construction techniques.

Skills:
• Preferably able to speak and write in Arabic.
• Supervisory skills.
• Report writing.
• Excellent Negotiation, Communication and leadership skills.
• Proficiency in Microsoft Excel.

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.

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PRO salaries in Qatar

Average monthly compensation
QAR 7,500

Breakdown available for industries, cities and years of experience