Project Coordinator - Fitout

Job description / Role

We are looking for a smart, ambitious and driven Project Coordinator with Interior Design /Fit out project experience to join us in our office.

Key Responsibilities:
• Assisting and supporting the project manager.
• Monitor the progress of project.
• Maintaining project documentation such as plans and reports.
• Designing and controlling the project schedule.
• Preparing presentations to update company executives, team and stakeholders on the project’s progress and showcase the project’s value.
• Communicating the project’s progress to team members and other stakeholders.
• Delegating tasks to team members.
• Tracking and communicating project risks and opportunities.
• Looking for ways to increase the project’s profitability and reduce expenses where possible.
• Managing the project’s budget.
• Ensuring deadlines are met.
• Organizing and attending stakeholder meetings.
• Providing administrative support.
• Organizing project team meetings and recording minutes.
• Liaising with clients to determine the project’s objectives.
• Develop and maintain project schedule and distribute information in a timely manner to ensure that full compliance to the contract is adhered to
• Provide required information to Design Coordinator to ensure design aspects are managed
• Manage and monitor all sub-contractor works for compliance to their contracts
• Liaise with planning department in regards to design, engineering, production, logistics and installation scheduling
• Liaise with commercial department and Project Quantity Surveyor on all variations and cost implications
• Liaise with procurement and production department on all technical procurement issues
• Prepare, monitor and track all PCO's (Proposed Change Orders) and CO's (Change Orders)
• Prepare daily, weekly and monthly progress reports for submission to Senior Management and Client.
• Attend all designated meetings with Client or nominated representative, with sub-contractors, designers, site and office.
• Set up and maintain a well-structured site office and manage onsite fit-out supervisors.
• Coordinate the flow of information between sub-contractors.

• Minimum of 4 Years of professional experience in Interior or Fit-out sector required.
• Must have a Bachelor or Master’s degree in Engineering or Architecture or equivalent.
• Track record of delivering high spec, high value projects, on time and budget
• Solid experience in project costing and scheduling and preparing responses to proposals
• Developed computer skills (PowerPoint, Spreadsheets, Reports, Databases, Planning tools etc.)
• Excellent communication skills.
• The ability to prioritize and multi-task.
• The ability to be organized and detail-orientated while flexible and adaptable when needed.
• The ability to stay calm and focused under pressure.
• Comfortable with learning new technology and systems.
• Championing existing best practices, seeking and embracing innovation, process oriented.
• Role requires a flair for time management and excellent organizational skills.

About the Company

1000 Walls Interiors & Decoration is an Interior Design and Fit-out solutions provider which specializes in delivery of high-end luxury spaces and customized interior solutions. Our team carries extensive experience in Hospitality, Retail and Commercial sector with a focus into design, delivery and installation. We offer complete turn-key project management and delivery, relying on our vast network of local and international suppliers as well as our in-house building teams, which specialize in all aspects of project cycle, from design, MEP and structural steel works to joinery, partitions, gypsum works, FF&E delivery & installation, and bespoke finishes. We engage and have executed projects for all sectors of interior design and fit-out field - government and semi-government, retail, commercial, entertainment, food & beverage, hospitality and private residences. We comply with the highest international standards in quality of work, health & safety and environmental protection, and are certified as Grade-A general contractor.

Specialties: Design, Interior Fit-out, Civil Works, MEP Works, Structural Steel and Metal works, Upholstery, Glass Works, Procurement and Project Management.