Receptionist and Admin Assistant

Job description / Role

We are looking for a Receptionist and Admin Assistant to join our company as of 1st of May 2023. She has to have at least 4 - 5 years of previous experience working as a Receptionist / Secretary. She has to be proficient in English, Arabic proficiency is preferred. She will provide administrative support to the office, conduct all reception duties, and she will also provide support to Management when needed. Daily duties may be clerical, administrative and project based and include meeting and greeting the visitors, arranging meetings, handling information requests, preparing reports, correspondence, scheduling travel or any other administrative day to day tasks required by the Office or the Management. Reporting directly to company’s Administration Manger, the Receptionist will serve as the primary point of contact for internal and external stakeholders.

Responsibilities:
- Meet and greet the Office visitors and manage the Office Reception
- General administrative tasks: answering phones, faxing, mailing, filing and photocopying
- Manage schedules and Office matters
- Attend meetings and take Minutes of Meeting
- Arrange business and private meetings for Management
- Arrange travel and visas as per requirement
- Handle confidential documents and ensure they remain secure
- Maintain electronic and paper records and proper filing system
- Liaise daily with internal and external stakeholders
- Act proactively in the area of duties and responsibilities
- Perform daily queries and ad-hoc tasks for Management

Salary:
QAR 4,000 to 5,000 per month inclusive of fixed allowances.
Additional benefits: N/A

Requirements

- Previous experience of at least 4 - 5 years as Receptionist / Admin Assistant / Secretary
- Bachelor’s Degree
- Professional proficiency in English is a must, proficiency in Arabic is preferred
- Discretion and honesty as core values
- Strong willed and professional conduct
- Good organisational skills
- Good time management skills
- Resourcefulness as a trait
- Ability to think fast and perform daily ad-hoc tasks
- Presentable and polite person

About the Company

Astrolabe Capital LLC is a holding company licensed by the Qatar Financial Authority in the State of Qatar.