Receptionist/Secretary

Job description / Role

Faithful+Gould are currently looking for an experienced Receptionist/Secretary to form part of main office admin team. To be located on reciption and reporting to Qatar Branch Office Manager.

Responsibilities
• Greets vistors and direct them to the appropriate department or indivual
• Ensure reciption area is tidy and presentable, with Necessary stationary and matrial
• To provide secretarial and administrative support to the Team
• Typing reports, minutes, e-mails, letters, faxes etc.
• Diary management (on Outlook) for Management.
• Raising orders and checking invoices
• Scanning documents.
• Photocopying documents and sending faxes.
• Recording incoming and outgoing mail.
• Answering telephone and taking messages for Management.
• Arranging meetings, booking rooms and arranging hospitality.
• Making travel arrangements car hire, flights, hotels.
• Collating and binding of documents.
• Monitoring holiday rotation for the department.
• Filing documents
• Any other duties as required by Management
• Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Requirements

• Secondary School Diploma or equivalent.
• Proven secretarial skills, or appropriate qualification.
• Professional attitude and appearance.
• Excellent typing skills.
• Computer literate and proficient in Microsoft Office packages, particularly Word.and Excel;
• Relevant experience, minimum 3 years
• Must be highly self-motivated and professional.
• Must contribute and share ideas, and support others.
• Must be able to plan and organise, prioritising own workload
• Excellent written and spoken English language skills

About the Company

Atkins is one of the leading providers of professional, technology based consultancy and support services to the industry, commerce and governments in all of the worlds major economies. With over 17,000 staff operating in Europe, the Middle East, Asia Pacific and the Americas, Atkins has a broad range of skills and resources and provides Clients with a comprehensive service throughout the entire life cycle of the projects in the built environment.

We aim to be the international first choice supplier of technical and integrated services. Shaped by our customers' needs, our vision is to:

• focus on quality
• seek world class design and excellence
• strive to add value
• be flexible to the evolving needs of a changing society

Atkins first carried out design and supervision commissions in the Gulf area in 1967. From its regional head office in Dubai, U.A.E. Atkins Middle East now employs over 2000 staff located in Dubai, Abu Dhabi, Sharjah, Oman (Muscat ), Qatar (Doha) Bahrain (Manama), Kuwait (Kuwait City) and India (Bangalore).