Secretary

Job description / Role

The Secretary shall provide general clerical and administrative support to the Section/Department to ensure that it meets its requirements to achieve its mission/vision.

• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Answers telephones, direct calls, and take messages.
• Maintains and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Compute, record, and proofread data and other information, such as records or reports
• Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes.
• Communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
• Complete work schedules, manage calendars, and arrange appointments.
• Review files, records, and other documents to obtain information to respond to requests.
• Deliver messages and run errands.
• Inventory and order materials, supplies, and services.
• Troubleshoot problems involving office equipment, such as computer hardware and software. Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions.
• Complete and mail bills, contracts, policies, invoices, or checks.
• Process and prepare documents, such as business or government forms and expense reports.
• Make travel arrangements for office personnel.

Requirements

• High School graduate
• 1 to 3 year relevant experience as Secretary, Clerk or Office Assistant in a reputable company
• Planning and organizing skills
• Quality and Customer Focused
• Deliver results
• Excellent Communication Skills
• Teamwork
• Knowledge of basic clerical duties
• Excellent filing and coding of documents and files
• Proficient in MS Office Applications
• Average typing speed i.e. 45 wpm
• Willing to accept company provided accommodation & transportation

About the Company

United Development Company (UDC) was established in July 1999 as one of the leading private sector shareholding companies in the State of Qatar and the Middle East, and has been listed on the Doha Securities Market since June 2003.

UDCs mission is to identify and invest in long-term projects contributing to Qatars growth and providing good shareholder value. The company has an authorized share capital of QR 1.072.5 billion (US $294 million), a market capitalization of US$ 902MM and total assets of US$ 1,131 MM.

From day one, the companys mandate and mission has been to become a cornerstone of the development of Qatar, creating lasting value and maximizing returns for partners and shareholders.