Senior Administration Assistant (Procurement & Contracts Management)

Job description / Role

Senior Administration Assistant (Procurement & Contracts Management) - Qatar Airways - Doha

This role is a support function and therefore knowledge and experience in either/all areas including Housing & Allocation, Procurement, Contracts management, Utility management, General administration, Asset management, Supply Chain management, Finance (AP & Cost justification functions) would be ideal.
• The role may require you to support any of the functions, however, your primary responsibility is to liaise, coordinate and manage the Contracts and Procurement functions.
• You will be involved in item code creation, category tree management and raising Purchase Requests
• Ensure Purchase Orders are released to suppliers and relevant stake holders.
• Liaise with Suppliers & Accounts Payable to ensure supplier registration, report preparation, creating Purchase Enquiries raising RFQ/RFI, etc.
• With regards to Contracts Management, you will be responsible in documentation support and raising requests in Contracts Management System
• Ensure all documents including scope of work, technical evaluation and all relevant documents are complete prior to raising CMS request.
• Ensure that post tender, technical and commercial evaluation is carried out and submitted.
• You should have the ability to carry out all tasks and update or escalate at the right time,
• Ensure all relevant contracts are renewed, amended or new RFT are floated as per the timelines set.
• You should have exceptional documentation experience and attention to detail with very minimal supervision and errors.
• You will need to generate reports and ensure timely execution of all requirements. Time should not be a constraint to deliver as this is a highly critical position

Requirements

You should have a trade or vocational qualification with minimum 3 years of job related experience. Bachelor Degree is preferred. Experience working in any Industry is acceptable, however experience in Contracts and Procurement environment is an essential.

We are looking for someone who possesses excellent communication skills with the ability to work in a team. You should have had previous experience in a coordination role and advanced knowledge in MS Excel and Word. Candidates with knowledge in Oracle ERP is advantageous and preferred.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.