Senior Administrator

Job description / Role

- Perform a wide range of administrative and general support duties for the Chief Development and Asset Management Officer - Qatar and Development & Asset Management - Qatar Department, of a highly responsible and often confidential nature.
- Ensure error-free documentation and support the activities and the productivity of the department in an effective and efficient manner.
- Handle Chief Development and Asset Management Officer - Qatar's day to daytime schedule to ensure an efficient time management process and the absence of conflicts.
- Screen and prioritize requests for Chief Development and Asset Management Officer -Qatar's time.
- Organize meetings and coordinate agendas for Chief Development and Asset Management Officer - Qatar and/or Development & Asset Management - Qatar Department.
- Work closely and effectively with Chief Development and Asset Management Officer - Qatar to keep him/her well-informed of upcoming commitments and responsibilities Administrative support.
- Write and edit minutes, draft and/ or type complex reports and correspondences while ensuring consistency and standardization of formats.
- Following up on pending matters with only limited guidance.
- Answer telephone calls and provide relevant information to callers; screen and route calls to the appropriate individual.
- Place outgoing calls as advised.
- Greet and escort visitors to meeting rooms; assist where necessary with any queries they may have.
- Research and Resolved any administrative issues in the department.
- Coordinate with the Travel team to manage travel, transportation, and accommodation for Chief Development and Asset Management Officer - Qatar and/or Development & Asset Management - Qatar department to ensure expectations are met.
- Receive, sort and distribute incoming mail for department.
- Prepare and arrange distribution of outgoing mail to relevant parties.
- Consolidate, maintain and update computerized records of departmental activity to ensure a smooth flow of activities.
- Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance.

- Bachelors degree in relevant discipline
- Business capabilities
- 4+ years of experience in Executive Administration
- Proficient in using MS software and strong computer skills
- Interpersonal skills
- Excellent time management and organizational skills
- Strong oral and written communication skills, in both Arabic and English
- Ability to work under pressure whilst maintaining high level of accuracy
- Team player

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.