Senior Secretary

Job description / Role

Provide complete and confidential service including time management, group wide administrative duties and being first point of contact interface with visitor/callers for the department.

Key Job Accountabilities :
1. Act as first point of contact for both internal and external visitors wishing to contact the senior level manager.
2. Provide complete secretarial service for the senior level manager, routing callers and correspondence and drafting, finalizing replies under direction.
3. Coordinate and facilitate the reception and logistical arrangements for visiting VIPs, ensuring sensitivity to cultural aspects.
4. Provide a time management /diary service for senior level manager.
5. Maintain, organise, analyse, update and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
5. Identify and deal with problems and issues that arise to ensure the smooth running of the office and department.
7. Prepare memos/documentation, including workflows for the senior level manager.
8. Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of time.
9. Maintain records/files, replenish stationery and arrange servicing of office equipment.

Requirements

1. 7 years’ of experience with a recognized organization OR Oil & Gas industries.
2. Secretarial Diploma.
3. Good command of written and spoken English.
4. Advanced keyboard and Computer Skills.
5. Ability to prepare good standard reports in the English Language.
5. Sound communication, planning and organizational skills.

About the Company

QatarEnergy LNG, established in 1984, pioneered the Liquefied Natural Gas (LNG) industry in Qatar and today is the largest producer of LNG in the world with an annual production capacity of 77 million tonnes per annum (MTPA) from its world-class facilities in Ras Laffan Industrial City, Qatar.

Since the first production in 1996, QatarEnergy LNG has successfully delivered cargos to more than 30 countries and is committed to meeting the world’s demand for safe, reliable and clean energy.

Through its operational excellence, QatarEnergy LNG is adding value to its production chain, contributing to the Qatari economy and Qatar’s National Vision to ensure efficient energy supplies for the country, creating new markets and contributing to the local community.

In addition to the LNG facilities, QatarEnergy LNG operates the Jetty Boil-Off Gas facility, Al Khaleej Gas, Ras Laffan Heilum, the two Laffan Refineries (among the largest condensate refineries in the world), and the Ras Laffan Terminal on behalf of All participants.