Senior Shipping Assistant

Job description / Role

Key responsibilities

Provide various support and coordination activities in support of shipping and supply chain teams.
Assist in handling logistics services procurement to ensure prompt execution of services required for all logistics/shipping-related activities.
Assist in contract management (vessel owners, agents, surveyors), including vendor management, monitoring payments, and conducting follow-up on overdue invoices with vendors.
Manage system entries and interface in SAP for all shipments and logistics-related entries including periodic reporting.
Process and file cargo documentation to ensure early dispatch of loading instructions (trucks/containers/vessels) and shipping documents enabling prompt cargo clearance and timely delivery of goods.
Deliver sales vessel coordination and time-charter management including letter of indemnity (LOI), voyage estimates, scheduling, and reconciliation to fulfill delivery and contractual commitments.
Assist in claims investigation and handling including demurrage and detention calculation.
Handle day-to-day troubleshooting communication with vendors, overseas offices (LME), sales, and other third-party service providers for early resolution.
Manage space and capacity with vendors to ensure allocated vessel utilization in coordination with direct supervisors, sales, and product planners.
Actively engage with vendors to adhere to all contractual HSSE requirements of the company, report incidents, and assist in implementing corrective actions.

Requirements

• Completion of a bacheloru2019s degree in logistics, business, marketing, engineering, or a related discipline.
• Minimum 5 years total experience in shipping and logistics.
• The position can be filled after the clientu2019s induction, in lieu of experience.
• Customer service focus.
• Good analytical and problem-solving skills.
• Working knowledge of SAP or relevant software.
• High computer literacy skills.
• Effective communication and interpersonal skills.
• Proficiency in English.
• Team working skills.
• Knowledge of principles, policies, procedures, and internal processes pertaining to corporate and business planning services.
• Basic knowledge and understanding of the oil and gas industry.

Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.