Stakeholder / Coordination Manager

Job description / Role

- Identify priorities, drive to get things done, and work effectively via interfacing between Authority(s), Client, Consultant, Contractors and other stakeholders
- Utilize project management/engineering/construction experience to support effective management of interface issues across disciplines and parties
- Plan and organize the interface works and activities based on identified interfaces and priorities. Works closely with teams to Achieve project objectives.
- Coordinate stakeholder engagement and integration to achieve programmed objectives for scope, budget, schedule, quality, safety, sustainability, legacy, etc.
- Make certain that the Program commitments and objectives are fully understood by the stakeholders and satisfactorily achieved.
- Facilitate the delivery of the stakeholder projects and required inputs to support the timely completion of the Program under QPM management
- Actively participate in working groups aimed at providing solutions to delivery challenges, such as construction, logistics, supply chain, sustainability, social concerns, and legacy
- Provide vision and leadership to staff and stakeholders
- Bridge any gaps and establish a proper communication platform between projects and the head office
- Ensure standardization of reporting, presentation, and systems across projects
- Develop a lessons learned database
- Conduct lessons learned workshops, develop reports, and share them with project teams
- To lead on QPM's corporate objectives and targets related to customer and stakeholder relationships
- To develop and implement suitable metrics to measure the effectiveness of strategies and plans for managing customer and stakeholder relationships.
- Collaboration and communication with internal and external stakeholders
- Ensure effective engagement and management of Stakeholders
- Ensure that relevant communication protocols are in place to inform Stakeholders of Programmed and project-related activities
- Develop and maintain valuable stakeholder relationships and implement stakeholder engagement strategies;
- Develop and implement strategies for continually improving stakeholder satisfaction across the organization
- Meet with internal and external stakeholders to identify and facilitate the resolution of the Programmed/Project pathway challenges
- Provides and promotes clear, accurate, timely, and consistent two-way communication (internal & external) concerning the exchange and alignment of related information and documentation.
- Enable collaboration, and interface with various Project teams and disciplines on resolving related issues that require effective communication, initiative, and flexibility.
- Utilize effective communication and presentation skills in English/Arabic to capture and reflect the progress of work & activities, information, and updates for reporting to the Client. Preparation and review of reports and other documentation as requested or required by the project.
- Use the initiative to expedite the process of submittals, reviews, and work closeout.
- Identify interface problems and drive forward the timely escalation of unresolved matters to the PM
- Supporting the identification, review, and ongoing management of interrelated risks and providing proactive mitigation strategies
- Co-ordinate with PM and HSE teams on all matters relating to HSE, including the following safe working procedures at all times
- Escalates to the PM any conflict between proposed works and safety-related matters
- Take reasonable care of own and others' health and safety and of those who may be affected in the day-to-day delivery of the project by taking personal responsibility for working to the Barwa principles of Zero Tolerance.
- Promote equality in the workplace and adopt appropriate behavior when interacting with colleagues
- Maintain rigorous compliance with the relevant processes and procedures
- Connect with engaged Staff and Stakeholders to allow effective lead by managing in a way that inspires cooperation and learning
- Encourage a harmonious work environment between staff, disciplines and engaged parties.
- Visit work sites, observe situations, and prepare reports of observations and findings
- Use awareness of all project governance, policies, and processes, high ethical standards of develop, maintain and manage Project wide Stakeholder Management Plans.
- Assist the PM in establishing effective communication protocols to inform Stakeholders of Programme and Project related activities.
- Closely coordinate, align, and effectively communicate among the delivering entities and key Stakeholders
- Assist the PM in managing by determination and confidence that we can win strategy thus inspiring the team drive, their sense of urgency, and their creativity by motivating them to find new ways to overcome obstacles
- Plan the interface work based upon the project milestones, objectives and deliverables.
- Contribute to project's Lessons Learned process
- Manage and update the Interface Tracking Database, recording correspondence with internal and external parties and ensure their conclusion.
- Assist the PM in developing guidelines, processes and procedures necessary to support and control the processes and procedures for the project.

- Facilitator, Good communicator, Interpersonal skills, Cross-cultural sensitivity, Team player & Diplomatic
- Extensive technical and construction background to lead cross-functional teams and coordinate effectively with multiple stakeholders, including consultants, contractors, and regulatory bodies.
- Demonstrated leadership in driving project performance, ensuring technical excellence, and delivering results within scope, schedule, and budget.
- Exceptional written and verbal communication skills, with the ability to engage and influence at all organizational levels
- In-depth knowledge of industry standards, codes, and regulatory requirements, with a strong focus on compliance and best practices

About the Company

Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.