Storekeeper

Job description / Role

- Receive and inspect all incoming materials and reconciles with the purchase orders, process and distribute documentation with purchase orders, reports, documents and tracks damages and discrepancies on order received.
- Prepare and supply requisitions from the outlets based on FIFO.
- Assist the purchase officer to supply the required items for the main stores based on the consumption and reorder point.
- Maintain the warehouse, record area and stores area in a neat manner.
- Check all the items in the stores to make sure that no expired items in the stores.
- Check the stores and if any items near expiry he has to inform his manager in order to consume it on the operation before the expiry date.
- Control the stores in terms of stock, and to send his order from the stores item to the purchase officer in order to request it from the supplier.
- Check the supplier’s invoices and make sure that the invoice match with the PO in terms of items, quantity – price – total – expiry date for the items, and if there is any difference to record it and inform his manager.
- Check the supplier invoices and to return any items not matched with our request and he have to record it and mention it on the invoices, also to inform his manager and the cost controller.
- Organize the stores on the shelves with sticker for each item, and to make sure that the stores always clean.
- Follow the hygiene procedures and health & safety regulations.
- Work on the accounting system (material control system or any other system) to post the receiving and transfers on the system and to make sure to update the stock on daily basis, and to provide accurate data.
- Assist the cost controller in terms of posting data, or stock take, or consumption calculation.
- Assist in any request from his line management.
- Arrange stock on a regular basis for all the stores; update the opening stock with the storekeeper and the cost controller.
- Work on the accounting system (material control system or any other system) to post the receiving and transfers on the system and to make sure to update the stock on daily basis, and to provide accurate data.

Requirements

- Knowledgeable in basic accounting, FIFO and Micros System
- Ability to work in a team, and with colleagues in other departments, demonstrating a collaborative approach.
- Ability to exercise tact, discretion and sound judgment
- Strong numerical skills and demonstrated ability to work with financial systems and processes.
- Strong time and resource management skills to ensure project delivery within time and resource constraints.
- Ability to use own initiative; to develop, maintain and monitor own work programs to meet deadlines.
- Ability to work under pressure whilst maintaining high quality of output
- Ability to prepare documents in a clear, concise manner.
- Proficient computer skills including understanding of relevant IT products and software (Microsoft Office, Word, Excel, PowerPoint, ERP/Oracle etc.).
- Commercial studies (minimum high school commerce background).
- Minimum 3 years’ experience in commercial field.

About the Company

The Qatar Museums, is in charge with the oversight and development of the national system of museums for the State of Qatar.

The QM was created in December 2005 to combine the resources of all museums in the country and to further develop their capacity for collection and preservation of historic objects.