Transport Coordinator

Job description / Role

Transport Coordinator - Qatar Airways - Doha

This role is responsible for the efficient coordination between users (Line Maintenance) and accredited maintenance suppliers for all leased and purchased vehicles in Line Maintenance in the areas of vehicle servicing, maintenance, registration and renewal of road permit. You will ensure proper coordination and communication with transportation and security section for the smooth handling of various issues and supports the document tracking and controlling which require a high degree of discretion.

Operational
- Manage and record traffic violations, accident reports, if required, coordinate with the traffic department in order to manage any accidents encountered by keeping relevant records and ensure vehicles are sent to the proper workshop to process the repairs.
- Coordinate with traffic department on renewal of road permits to ensure timely processing of permits.
- Arrange of vehicle airside passes as well as contacted personnel’s airport passes to support the line maintenance operations.
- Coordinate with the finance department for the petty cash for the renewal of road permits.
- Coordinate with procurement for the new vehicle requirements requests, needs of the user department and the replacement of vehicles based on the lease policy agreement.
- Coordinate with the legal department for the process of insurance for the vehicles and update the records accordingly.
- Ensure accurate, correct and relevant information on the vehicles list/data.
- Arrange and organize all new vehicle requirements for the department and process the documentations (Quote, CMC, Oracle requisitions etc.)
- Facilitate the proper processing, handling and timely distribution of airside and vehicle passes and other necessary arrangement pertaining to airside area as per the company requirements.
- Coordinate with concerned departments (QAS for QR vehicles) and (AAB for leased vehicles) to schedule and report any defect and ensure follow up until receipt of vehicle back for operation.
- Liaise with key departments and address any issues / raise documents required by MOI-HIA-Police department.
- Coordinate with concerned departments (i.e. QAS and AAB) in providing information regarding vehicles before the expiring date to process the vehicle renewal.
- Independently manage and perform administrative tasks based on the set procedures.

Requirements

You need to hold relevant tertiary, trade, vocational qualification or equivalent with minimum 4 years of job related experience. A Diploma or related qualification in Logistics will be an added advantage. You should have experience dealing with the third party logistic supplier contracts and knowledge in vehicle maintenance planning.

Basic knowledge and understanding of State of Qatar road transport laws and regulations will be preferred for this role. We are looking for someone with driving experience which includes customer processing, route delivery procedures and basic security and operational procedures. You should be someone with good organising and interpersonal skills, ability to communicate at all levels of organisation and conduct research and interpret data. You must have intermediate or higher knowledge on MS Excel, Word and PowerPoint.

About the Company

Qatar Airways is proud to be one of the youngest global airlines to serve all six continents, and thanks to our customers’ response to our offerings, we are also the world’s fastest-growing airline. We connect more than 150 destinations on the map every day, with a fleet of the latest-generation aircraft, and an unrivalled level of service from our home and hub, the Five-star airport, Hamad International Airport in Doha, the State of Qatar.

Travel today involves a mix of short, medium and long-haul segments, with more people travelling than ever before. With the breadth of network coverage today, virtually no destination is unreachable. This is why the commitment to service is paramount; as our guests are travelling farther and more frequently than ever before, the experience on board is an important part of the journey itself.

Since our launch in 1997, Qatar Airways has earned many awards and accolades, becoming one of an elite group of airlines worldwide to have earned a 5-star rating by Skytrax. Voted Airline of the Year by Skytrax in 2011, 2012, 2015 and most recently in 2017, Qatar Airways has won the confidence of the travelling public. We have accomplished these goals by focusing on the details – how we run the business, and how you experience our airline.