Admin Assistant

Job description / Role

Job Description

- Provide secretarial and administrative support to the Jafeer and/or Function for the typing, preparation, and compilation of reports and proposals.
- Develop and maintain the filing system for the company.
- Prepare the stationary request and ensure regular availability of stationary.
- Follow-up on the on the issued and pending invoices, expenses, advances and other related minor accounting issues and communicate to the Finance Function for approval.
- Maintain and update a telephone list of the technical staff's numbers and allocate them whenever needed.
- Undertake all the logistics to facilitate the transportation of the technical staff to the customer site.
- Undertake the assigned call handling duties (as described in the Call handler's job description).
- Handle travel logistics for Jafeer team members.
- Submit required reports regularly and per request.
- Order Entry and Follow-up on Company Systems
- Liaise between Jafeer and other GS Support Functions
- Give immediate feedback for the assigned tasks results.

- Bachelor's degree in a relevant field.

Personal Skills

- Excellent organizational skills
- Good communication, interpersonal and negotiation skills.
- Good relationship building and excellent team player.
- V. Good command of English

Technical Skills

- Good using MS office and suitable typing speed
- Good analytical skills.

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.