Administrative Assistant

Job description / Role

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration through conceptualization to realization of planning, design, or project delivery in the built and natural environments. For over 60 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences, and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 firm in the Middle East region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you'll discover more than just a job—you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun runs, in-house sports teams, and beach clean ups. In addition to your competitive package and benefits, you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, and employee referral rewards.

Responsibilities

We envisage success in this role to include:

• Greeting clients and visitors with a positive, helpful attitude.
• Ensuring reception and meeting room areas are clean, safe, presentable, and that all necessary materials are available.
• Helping maintain office security by issuing, checking, and collecting ID badges as necessary and updating the access control system.
• Maintaining FM&A registers and logs.
• Answering phones in a professional manner, screening and forwarding calls to the relevant party.
• Managing the meeting room schedule to avoid conflicts and prepare visitor refreshments.
• Checking, refilling, and ordering stationery and pantry consumables when required.
• Providing general administrative and clerical support by performing tasks such as filing, photocopying, faxing, etc.
• Booking and managing travel arrangements.
• Adhering to all KEO policies and procedures.
• Performing administrative duties specific to a department such as conducting research, updating databases, and general administrative support.
• Coordinating catering for meetings and events.
• Performing general clerical duties associated with distributing office communications, documents, packages, and mail as required. Using tracking systems to record inbound and outbound courier, freight, and mail.
• Ordering office supplies and other common use items for the location.
• Maintaining records and logs of service requests and tracking status.
• Dealing with ad hoc requests and routine administrative tasks using the appropriate tools, being involved with KEO CSR initiatives.
• Performing other duties as assigned.

Qualifications

To be successful in this dynamic opportunity, we envision that you will have a diploma in business administration.

KEO's performance is founded upon integrity, results, innovation, safety, and our people. We embrace diversity and recognise its contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.

About the Company

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 57 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is ranked by ENR in the Top 225 International Design Firms; in the Top 20 International PM/CM Firms; and by World Architecture as 50th largest global architecture firm and #1 Firm in the Middle East Region in their 2021 WAS 100 Survey.

We invite you to join us.