Administrative Coordinator

Job description / Role

We are Chalhoub Group, a leading family business in the world of beauty, fashion and gifts. We have blended our Middle East expertise and intimate knowledge of luxury to offer service excellence to all our partners and a unique experience to all our customers for over 6o years

As we continue to grow, it's our vision to become a hybrid retailer, bringing luxury experiences to the fingertips of customers everywhere.

Our passionate teams drive our vision forward, without them, we couldn't create luxury experiences for our customers. Through opportunities, development and support, we empower each and every employee to achieve their career goals - and beyond. It's an exciting journey we're on, and one you could be part of.

What we are looking for :

The Administrative Coordinator is responsible for management of projects and coordination of items, administration of their daily requirements and supplies etc. , in addition to supporting the GM in other related tasks.

What you'll do:

- Administrative and clerical Tasks
- Manage travel and guest arrangements in coordination with the travel department
- Manage areas such as stockrooms or corporate libraries
- Assist in confidential correspondence, reports, and other complex documents
- Review incoming calls and memos, submissions, and reports and forward them to the proper parties
- Maintain the filing system of master archives
- Assist the Manager in various projects
- Project Support
- Support project leaders and teams
- Assist in maintenance of databases related to specific projects or tasks
- Conduct research and prepare statistical reports, documents and presentations
- Procurement Assistance
- Ensure the periodic replenishment of all stationary and groceries
- Manage the buying process
- Ensure proper tracking of requisitions, contracts, and orders
- Review requisition orders in order to verify accuracy, terminology, and specifications.
- Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers
- Ensure proper calculation of costs and charge and appropriate billing and invoicing processes are applied.

Requirements

What we can offer you

- We will help shape your journey with us through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility.

Our Group offers the opportunity to support careers that may span different teams, different job roles, different categories and even different countries. We offer diverse career paths for those who show drive and passion as well as the desire to learn and grow.

Amazing benefits

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, life insurance, child education contribution & exclusive employee discounts.

About the Company

The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the group's success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Group's competitive edge in today's market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.