Branch Accounts Operations Specialist

Job description / Role

Group Overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

Alfanar is involved in:

• Electrical, electromechanical and civil engineering construction
• Manufacturing and marketing electrical construction products
• Allied engineering services

Our Main Divisions:

• Alfanar Electric
• Alfanar Construction
• Alfanar Building Systems

Alfanar Electric

Alfanar Electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

Alfanar Electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

Alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar's industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar's facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

This position exists to perform sales branch accounts operations tasks efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

SO Registration:

• Reviews the LOI/PO against contract rules and offer rules
• Verify the contract assessment: available, accurate and approved
• Matching between C4C quotation, offer, PO, sales contract rules
• Follow up the SO approval in C4C
• Create SO through C4C and upload the attachments
• Change the price/quantity/rejection/tolerance in SAP if required
• Update the SO by replacing the dummy FG with final FG
• Follow up with costing to release the FG with checking the tonnage/attachment/delivery of Cables SO only
• Cancel sales order request and return sales order (request/approval/SAP)

Customer Credit Coverage Control:

• Verify the financial coverage related to customer to start manufacturing and/or delivery with coordination with PM
• Communicate with customer to pay the advance payment, open/amend the LC for manufacturing/delivery
• Make sure the LC is opened and has enough value/validity for procurement, manufacturing, and delivery purpose
• Study the exception and follow up to get approval

Payment Allocation:

• Initiate the payment allocation format and track the related approval and send it to accounts
• Payment confirmation by checking the bank payment received from customer

Commercial and Overdue Invoices:

• Follow up with customer to provide the signed commercial invoice
• Control the commercial invoices submitted to customer
• Follow up the next month due and the overdue with customer
• Initiate letters (financial/legal letter) to close the due payments
• OBD creation, invoice creation and related transaction:
• Verify the customer situation before OBD (LC status/overdue/credit facility)
• Create OBD in SAP to issue the FG
• Issue invoice in SAP and print
• Follow up with accounts to issue the commercial invoice
• Print and sign the commercial invoice and sign it from sales manager to be ready for submission
• Initiate advance payment request/manual invoice

Other:

• Make customer reconciliation and visit the customers to clear the statements
• Monitor the LGs and follow up to close it with customers as per contract condition
• Verify the credit note
• Any financial topics
• Send the customer statement
• Create credit note
• Courier
• Prequalification file (submittal)
• LG request/amendment

Reports:

• Weekly overdue situation and the forecast date to collect the due and the action required (as per process)
• Status of LCs for the orders which will be manufactured in the manufacturing plan
• Status of LGs and the risk related
• Coordinate with factory financial controller for SO cost requested by sales manager
• Weekly stock report

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules
• Utilize resources effectively to achieve objectives within efficient cost and time
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks

Problem-Solving:

• Solve any related problems that arise and escalate any complex operational issues

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible

Compliance:

• Comply with related policy and procedures and work instructions

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services

Academic Qualification

Bachelor's degree in Accounting

Work Experience

2 to 5 years

Technical / Functional Competencies

• Analytical thinking
• Communication
• Creativity
• Detail-oriented
• Initiative
• MS Office
• Report writing
• Risk assessment
• Teamwork
• Time management
• Troubleshooting
• Well organized
• Work under pressure

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.