Business Development Administrator

Job description / Role

Description

Swiss Hospitality Company is seeking a highly organized, bilingual Business Development Admin to provide full-cycle administrative support to the Business Development function. This role plays a critical part in identifying opportunities, managing RFP workflows, submitting proposals, coordinating post-award activities, and ensuring our business development pipeline is executed with precision and speed.

Key Responsibilities

• Vendor registration: Manage and complete all vendor registration requirements for both public and private sector clients, as directed by the BD team or identified proactively.
• Opportunity scouting: Monitor government and private sector portals (e.g. Etimad, Forsa, others) daily for new RFPs and tenders aligned with the company’s services.
• Opportunity management: Log identified RFPs into the company’s CRM or internal system.
  Schedule and facilitate internal go/no-go decision meetings.
  Assign opportunities to the appropriate BD team members.
  Set and track deadlines for technical and commercial proposal submissions.
  Ensure timely reviews by the Business Development Manager.
• Proposal submission & follow-up: Submit proposals through portals or email as per each RFP’s process.
  Follow up with client procurement departments to track submission status, gather feedback, and record outcomes (win/loss reasons).
• Post-award coordination: Liaise with the Finance Department to issue required financial guarantees.
  Submit financial guarantees physically to clients where needed.
  Coordinate with Legal and BD teams on agreement finalization.
  Support the development and submission of payment schedules for each awarded project.

Requirements

• Language: Arabic (fluent) and English (fluent)
• Location: Based in Riyadh – full-time, in-office
• Mindset & personality: Highly proactive and detail-oriented
  Strong ownership and accountability
  Excellent coordination and follow-up skills
  Comfortable handling pressure and working to tight deadlines
• Technical skills: Strong with Microsoft Office (Word, Excel, PowerPoint)
  Familiarity with government portals (Etimad, etc.)
  Experience using CRM tools (Zoho or similar) is a plus