CEO Executive Assistant

Hays

Riyadh, Saudi Arabia

Ref: GP222-2959

Job description / Role

Employment: Full Time

Position Summary

• To provide full secretarial and administrative support to the CEO in order to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.

Job Functions, Responsibilities and Authorities

Secretarial Support
• Act as first point of contact for both internal and external parties who wish to contact or meet the CEO and screen the requests to ensure effective prioritizing to facilitate business requirements as directed by the CEO.
• Provide a complete secretarial and administrative service (time management, diary, reports) to the CEO to facilitate the smooth functioning of the processes and allow him / her to concentrate on key activities while observing strict confidentiality procedures at all times to ensure security and control.
• Identify and deal with problems and issues that arise to facilitate the smooth running and continuity of the operations of the CEO Office.
• Organize meetings for the CEO, timely and accurately, when requested.
• Follow up with different department heads as per CEO's requirements.

Meetings
• Support the CEO in organizing meetings and preparing materials to be covered, handling the calendar and correspondence, researching issues and tracking action item completion.
• Accompanies the CEO in meetings and conferences and ensures that minutes of meetings are documented and circulated in time to facilitate decision making and action plans.
• Maintain relevant documents and records in files, soft and hard copies or as requested by Office Manager.

Project Coordination
• Follows up on all projects and initiatives related to the CEO, in order to ensure the projects are successfully completed on time, as per schedule and within budget, and ensures the implementation of the CEO’s decisions in order to achieve strategic objectives and goals.

Requirements

Qualifications & Requirement
• Bachelor degree complimented by relevant experience in office / personal / administration
• Proven experience working with chief executives

Competency required:

Project Coordination
• Critical thinking, Time management, Flexibility & Trustworthy, Stakeholder management, Highly organized & systematic , Attention to details

About the Company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.

Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.

You can rely on us to deliver today and help you plan for tomorrow.

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Executive Assistant salaries in Saudi Arabia

Average monthly compensation
SAR 7,500

Breakdown available for industries, cities and years of experience