Company Registration & RFP Specialist for an International Professional Services Firm

Job description / Role

Manage company registration and selected RfP submissions in KSA, including support on the Etimad Portal. Serve as the main point of contact for registration-related queries, coordinating with clients and internal teams. Ensure registrations are current, RfPs are tracked and submitted on time, and contribute to improving related processes through best practices.

Responsibilities :
KSA Company Registration & Client Liaison
• Manage the registration of firm on client and government portals, ensuring timely submission of accurate documentation to client and relevant authorities.
• Maintain valid and up-to-date company credentials by proactively tracking renewal timelines and coordinating with relevant stakeholders.
• Act as the go-to contact for all registration-related queries from internal teams and clients.
• Maintain a detailed tracker of all company registrations and ensure data accuracy.
• Coordinate with internal departments (BOMs, Legal, Finance, HR, Office Management) to compile and submit documentation.
• Build and sustain strong relationships with client procurement teams and government entities through proactive communication and site visits.
• Monitor and respond to changes in portal requirements and ensure firm is registered on all relevant public and private sector RfP platforms.
• Monitor and scan public RFPs and RFIs (hourly) across Etimad and other platforms, flagging relevant opportunities to sponsoring partners.
• Coordinate with partners to facilitate timely bid/no-bid decisions and support follow-up on pending inputs or approvals.
• Summarize key RfP submission requirements, including technical documentation, and deadlines, and share with relevant stakeholders.
• Prepare responses to standard company qualification requests and ensure timely submission of supporting documents.
• Support partners by submitting clarification questions, bid extension requests, and following up on cancellations, award results, or changes in scope.
• Manage the logistics of proposal preparation and submission, including purchasing RfP documents, packaging, and timely delivery of physical proposals.
• Maintain and update trackers of RfP timelines: submission, clarification, pre-bid meetings, and awarding.
• Provide backup support to the RfP team as needed.
• Provide support on Etimad Portal submissions.
• Coordinate with other RfP and C&M teams on shared opportunities.
• Support the continuous improvement of the registration and RfP processes by identifying challenges and contributing to workflow, automation, and standardization enhancements.

• Bachelor’s degree in Business Administration, Economics, or related field.
• 2 years+ of relevant experience in company registration, RfPs, proposal management, business development or a similar role within a consulting or professional services environment in Saudi Arabia.
• Proficiency in MS Office and Suite productivity tools (drive, G-suite, etc.)
• Strong organizational skills and attention to details to handle effectively multiple priorities and meet tight deadlines
• Excellent verbal and written communication skills with the ability to effectively articulate complex ideas
• Ability to work independently in a fast-paced and unstructured environment
• Proactive mindset, problem-solving abilities, and a commitment to delivering high-quality work
• Service-oriented attitude, proactive thinker, team player
• Strong interpersonal skills and ability to build relationships with seniors and various stakeholders across levels

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.