Controller Document

Job description / Role

Group overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

alfanar building systems

alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia.

alfanar Building Systems manufactures and markets a variety of building construction products and systems.

The core manufacturing activities of the industries operating under alfanar Building Systems are:

• Real estate development
• Façade cladding, glazing systems and architectural aluminum products
• Precast concrete products and architectural elements

Job purpose

Efficiently manage and organize the flow of documents, ensuring accuracy, accessibility, and compliance with established procedures and standards.

Key accountability areas

Document management:

• Organize, store, retrieve, and distribute documents efficiently.
• Ensure documents are labeled, filed, and archived per company standards.
• Monitor revisions and remove obsolete versions.

Communication and collaboration:

• Facilitate communication between departments for smooth document exchange.
• Coordinate with project teams to meet deadlines and deliver documents on time.
• Support and train staff on document management systems.

Compliance and regulatory affairs:

• Stay updated on industry regulations related to document management.
• Ensure documents meet legal and regulatory requirements.
• Assist with documentation for audits and inspections.

System maintenance and improvement:

• Monitor document management system performance and suggest improvements.
• Troubleshoot software issues and provide solutions.
• Develop best practices for document control to improve efficiency.

Risk management:

• Identify document management risks and implement mitigation strategies.
• Establish backup and recovery procedures to protect documents.
• Collaborate with IT to ensure document security protocols are followed.

Role accountability

HR proficiency:

• Collaborate with teams to get the work effectively achieved.
• Ensure effective communication with peers and managers, and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules.
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-solving:

• Solve any related issues that arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for products, processes, or related activities.

Business process and compliance:

• Execute and comply with related tasks as per defined policies, procedures, and work instructions.

Safety:

• Adhere to all safety procedures and regulations.

Academic qualification

Diploma degree in Business Administration

Work experience

Fresher - 0-2 years

Technical / functional competencies

• Document filing
• Document management
• Document preparation
• Confidentiality
• Ad hoc reporting

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.