Department Manager Project Control

Job description / Role

General description of role and responsibilities:

Has overall responsibility for managing and monitoring budgets, cost, planning/scheduling, and management of change. This includes managing the development and implementation of budgets and baselines to meet the project objectives and ensure adherence to the project policies and procedures.

Assessing the capability of project control staff and recommending appropriate roles and responsibilities.

Inputting to the project control department knowledge transfer program, which includes comprehensive on-the-job learning.

Developing and getting ratified section operating structure and department operating processes and procedures based on the PMM processes and procedures.

Controlling and monitoring project schedules from registration to handover.

Implementing the relevant Stage Gate Process on all new and existing projects.

Ensuring that all projects provide input to monthly dashboards, consistent with project guidelines.

Undertaking cost related activities.

Prepared and maintained portfolio cost reports, showing the budget for each project and forecasting commitments and actual costs.

Defining cost requirements for contracts.

Preparing financial input for contracts.

Preparation of consolidated cost report.

Establish project invoice registers and update them on a monthly basis.

Monitor the project's cash flow and available funds.

Implementing PMM standard planning and scheduling processes and procedures.

Undertaking all planning and schedule-related activities.

Prepare and maintain portfolio level 1 management schedule, showing plan/actual/forecast for each project in a single line and highlighting critical projects.

Prepare and maintain a level 1 stage gate schedule for each project.

Preparing schedules for projects prior to bidding.

Defining schedule requirements for contracts.

Evaluating bidders schedule submittals.

Prepare milestones and schedule input for contracts.

Maintaining Master Schedule.

Preparing consolidated schedule performance report.

Review and approve baseline schedules submitted by the contractor.

Review the recovery plans and corrective actions as proposed by contractors and accepted by the supervision consultant.

Implementing an Enterprise Documents Management System (EDMS) in accordance with relevant retention legislation.

Developing a structure and archiving project documents.

Preparing document management input for contracts.

Preparing the Document Management department knowledge transfer program, which includes comprehensive on-the-job learning.

Monitor and audit clusters' document management performance, including spot checks and other verification of adherence to project record filing requirements per project.

Preparing testing and commissioning scope of work for construction RFPs.

Reviewing testing and commissioning aspects of the contractor's proposed Project Execution Plans.

Preparing testing and commissioning input to contracts.

Assigning testing and commissioning resources to projects.

Maintaining functional responsibility for testing and commissioning resources assigned to projects.

Maintaining overall responsibility for construction contractor/subcontractor testing and commissioning performance and adherence to their respective contracts.

Development and rectification of department operating structure (Org. Chart, Roles, Responsibilities) as well as tools to be deployed (software, apply international best practice).

Informs themselves of the relevant quality, environmental, safety, and occupational health policies, as well as manuals and procedures within the company, and ensures continued compliance with these requirements while employed.

Perform other duties as assigned by the line manager/supervisor.

Qualifications, experience, knowledge and skills: