Document Control Officer

Job description / Role

Responsibilities :

- Implement and maintain a structured document control system to ensure efficient storage, retrieval, and distribution of company documents.
- Review and classify documents, including contracts, reports, technical specifications, and other business-critical documents.
- Ensure compliance with document control policies, regulatory standards, and quality management procedures.
- Maintain accurate records of all documents and ensure proper version control for tracking changes and updates.
- Coordinate the issuance of controlled documents to employees, ensuring that only authorized personnel have access to sensitive or critical documents.
- Oversee document filing, archiving, and retrieval processes, both physical and electronic, ensuring efficiency and accuracy.
- Ensure timely distribution and receipt of documents and maintain communication with project teams and departments.

- Develop and maintain document templates, standard operating procedures (SOPs), and checklists to standardize documentation practices across departments.
- Ensure that all documents are labeled, numbered, and identified according to the company's naming conventions.
- Provide training to employees on proper document control procedures, and offer support for document management-related queries.
- Monitor and audit document control activities to ensure the integrity and confidentiality of all documents.
- Prepare and present reports on document control activities, including document status, audits, and compliance metrics.
- Collaborate with other departments to ensure that documents are in compliance with internal policies, quality standards, and industry regulations.
- Manage the retention and disposal of outdated or unnecessary documents following legal and company guidelines.

About the Company

The Professionals is a Saudi leading Consulting firm that was established in 2015 in Riyadh, Saudi Arabia.

Since 2015 until now, we’ve become a successful partner in delivering unique consulting services to our partners who operate in different industries and sectors.

We always combine our service offerings by adopting global best practices with local in-depth understanding and delivering it with a passion to exceed our partners’ expectations to achieve their business objectives.