Document Controller

Job description / Role

Requisition ID: 14720

Job Country: Saudi Arabia (SA)

Job City: Riyadh

Group Overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar Building Systems

alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia.

alfanar Building Systems manufactures and markets a variety of building construction products and systems. .

The core manufacturing activities of the industries operating under alfanar Building Systems are:
- Real estate development
- Façade cladding, glazing systems and architectural aluminum products
- Precast concrete products and architectural elements

Job Purpose

Manage, organize, and control the flow of documents such as handling, updating, storage, and disposal; ensuring that all documents are safely and securely stored. Prepare reports, archive documents, and ensure seamless access across departments.

Key Accountability Areas

Document Control and Management:
- Ensure the proper organization, storage, retrieval, and version control of documents.
- Implement document control procedures and propose relevant developments for consistency and compliance.
- Manage document versions, ensuring the availability of the most current version while appropriately archiving previous versions.
- Publish/distribute documents to relevant individuals/departments, ensuring confidentiality and security.
- Ensure documents meet quality standards, including accuracy, completeness, and compliance with regulations or standards.
- Act as the overall custodian of IMS Documents.
- Update and maintain Master Record Files.
- Monitor the security of confidential documents.
- Assist authorized employees in accessing documents through the document management system.
- Design templates for documents, file types, and document databases.
- Report errors or developments regarding document storage, destruction, and disposal.

Communication and Liaison:
- Serve as a liaison between different departments or teams to facilitate the flow of information and ensure proper document management and control.

Role Accountability

HR Proficiency:
- Collaborate with teams to get the work effectively achieved.
- Ensure effective communication with peers and managers and show openness to directions and feedback.

Delivery:
- Execute the planned activities to meet the operational and development targets as per delivery schedules.
- Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:
- Assist to solve any related issues arise and escalate any complex operational problems.

Quality:
- Follow quality requirements and specifications for services, processes, or related activities.

Business Process:
- Execute and comply related tasks as per defined policies, procedures, and work instructions

Health, Safety, and Environment:
- Adhere to all Safety procedures and regulations.

Academic Qualification
- Diploma Degree in Business Administration

Work Experience
- Fresher - 0-2 years

Technical / Functional Competencies
- Ad Hoc Reporting
- Communication
- Well Organized
- Confidentiality

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.