Document Controller/Administrator

Job description / Role

Currie & Brown is currently looking for a Saudi document controller/administrator to support the team in our Madinah office.

The successful candidate will support project leaders in generating a high standard of service delivery, achieving successful outcomes for our clients, capturing and sharing knowledge across projects, enhancing our culture of innovation and reinforcing our reputation as a preferred service provider.

Responsibilities for the successful candidate will include:
- Establishing master copy storage and database for all documentation
- Logging and filing communications, updating drawing and document status records and generating reports
- Tracking and coordinating staff leave schedules
- Examining project-specific documents, including drawings and specifications to verify information provided by consultants
- Ensuring timely and accurate update of all sources of information
- Ensuring incoming calls are handled professionally and transferred appropriately, relaying all messages to relevant parties promptly
- Logging all deliveries to the office, ensuring all incoming documents are logged and distributed to the appropriate employees
- Managing the diary for meeting rooms, keeping it up to date as well as arranging hotel/flight bookings for new employees/visiting employees in conjunction with HR team requirements
- Assisting centralised HR team with administering visa and other HR-related paperwork
- Undertaking any other ad-hoc duties as required by the line manager

Requirements

- Educated to degree or diploma level
- Excellent written and spoken English
- Document control and administration experience
- Excellent written and oral communications skills
- Excellent time management skills and ability to prioritise and multi-task
- Confident formatting documents in Word, Excel, PowerPoint, etc
- Must be a Saudi national

About the Company

Currie & Brown is one of the world's leading physical assets management and construction consultancies, dedicated to advising clients in respect of the procurement, construction, management and utilisation of their physical assets.

From airports to corporate headquarters, power stations to health and education, leisure and hotel facilities to transportation infrastructure - the sheer range of projects we are involved in gives us a vast breadth and depth of experience. Projects of this kind cannot be tackled with an 'off-the-peg, one-size-fits-all' solution. Instead, we apply flexible working and innovative thinking to provide a value-for-money, tailored solution.

We operate throughout the world and have offices in the Americas, Asia Pacific, Europe, India and the Middle East.