Job closed
Ref: HP161-11
Job description / Role
The role in brief
Responsible for the control of numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects, or departments in a timely, accurate and efficient manner
Your Responsibilities
• Control documents related to quotations, contracts, variation order, and drawings for all projects in KSA.
• Keep final copy of signed contracts, signed variation orders, monthly progress meetings, final approved drawings (uploaded to the central archive), and as-built drawings
• Keep track of important project documents for the construction project process line including design documents, tender documents and contracts, and construction documents
• Create document log reports to track submissions, and keep documentation safe and backed up
• Document soft copy and hard copy of all authority approvals including drawings
• Update and track the consulting and contractor submittals log
• Handle the internal distribution of documents to the stakeholders according to a pre-agreed matrix
• Register the provided document for detail engineering or construction engineering project, including in-house generated document
• Convert paper documents to electronic format for archiving through the Document Management System, in accordance with approved filing structure
Requirements
Your Qualifications
• Bachelor’s degree in business administration or related field; records management degree or certification an advantage
• Minimum 3 years’ experience in a similar role
• Knowledge of records management SOP's on documentation, retention, retrieval, destruction and disaster recovery
Your Proficiencies
• Basic understanding of various engineering/contract documentation
• Computer proficiency – MS Office, database management, document imaging, e-filing
• Organization skills and attention to detail
• Communication and interpersonal skills
• Ability to maintain confidentiality of records and information
About the Company
DSV is truly a global player offering services worldwide. Operating as the third largest global supplier of Transport & Logistics in more than 80+ countries and over 75,000+ employees, we thrive within an international network of partners and agents. Every day, we aim to open many opportunities for you to develop your career on an international scale, promoting Customers First, Best performance & True Collaboration - we are One DSV!