Document Controller - Construction

Agility Logistics

Riyadh, Saudi Arabia

Ref: HP161-14

Job description / Role

Employment: Full Time

The role in brief

Responsible for the control of numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects, or departments in a timely, accurate and efficient manner

Your Responsibilities

• Control documents related to quotations, contracts, variation order, and drawings for all projects in KSA.
• Keep final copy of signed contracts, signed variation orders, monthly progress meetings, final approved drawings (uploaded to the central archive), and as-built drawings
• Keep track of important project documents for the construction project process line including design documents, tender documents and contracts, and construction documents
• Create document log reports to track submissions, and keep documentation safe and backed up
• Document soft copy and hard copy of all authority approvals including drawings
• Update and track the consulting and contractor submittals log
• Handle the internal distribution of documents to the stakeholders according to a pre-agreed matrix
• Register the provided document for detail engineering or construction engineering project, including in-house generated document
• Convert paper documents to electronic format for archiving through the Document Management System, in accordance with approved filing structure


Your Qualifications

• Bachelor’s degree in business administration or related field; records management degree or certification an advantage
• Minimum 3 years’ experience in a similar role
• Knowledge of records management SOP's on documentation, retention, retrieval, destruction and disaster recovery

Your Proficiencies

• Basic understanding of various engineering/contract documentation
• Computer proficiency – MS Office, database management, document imaging, e-filing
• Organization skills and attention to detail
• Communication and interpersonal skills
• Ability to maintain confidentiality of records and information

About the Company

Agility is a global provider of integrated supply chain solutions with more than 20,000 employees, 450 offices in 100 countries around the world and over $4.5 billion in annual revenue. A publicly traded company, we offer our customers truly personalized service and flexible solutions tailored to meet their individual business needs, supported by a comprehensive network of warehousing facilities, transportation and freight management services.

Our customers span a range of industries from technology and retail to consumer products and oil and gas. In addition, Agility has three specialized business units: Defense & Government Services, Project Logistics, and Fairs & Events Logistics, each with dedicated teams to meet the complex customer requirements in these markets.

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