Document Controller / Senior Document Controller (Saudi National)

Job description / Role

Faithful+Gould is a construction consultancy and member of the WS Atkins group of companies (www.atkinsglobal.com). As one of the world's leading total solutions providers for the built environment, Faithful+Gould has been providing a versatile blend of construction, program, cost and project management to private companies and the public sector for more than 60 years.

We are currently looking for experienced Document Controller/ Senior Document Controller (Saudi National)? to join our team to work on newly awarded projects across varying sectors and various locations within UAE for a site-based role. This is a fantastic opportunity to be part of a growing team on high profile projects within in Saudi Arabia.

Job Description

Document Controller/ Senior Document Controller (Saudi National)

Purpose of Position

- Attend the Saudi National Training Programme, Document Control workshops and relevant training sessions
- Manage and control project documentation in accordance with project procedures
- Ensure identification of documents and compliance with standard templates and format
- Perform quality and compliance checks on all documentation received and before issuing.
- Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
- Ensuring all metadata is supplied and properly registered into the system.
- Providing Document Control support to project team members in retrieving documents
- Register the receipt of documents from contractors
- Transmit documents to internal and external parties for review and information
- Transmit the comments on documents back to originators
- Ensure that all issued project documents are correct in accordance with document control procedures
- Maintain document filing & retention system for hard copy and electronic originals of documentation
- Keep up to date all incoming and outgoing submittal and correspondence logs.
- Assist with queries on documentation requirements and submissions
- Hand-over of documentation to the Client Document Controller
- Close out and archive project at end of shelf life

Requirements

Experience Required

- Min 1 - 3 years relevant experience in a similar role in Document control and record management
- Possess good knowledge in document control and management processes and standards
- Mature, proactive, take initiative and well organized
- Systematic and able to work under pressure
- Meticulous and able to follow through with tasks promptly
- Able to work independently as well as in a team

Auxiliary Requirements

- Must be able to communicate confidently in both written and spoken English.
- Proficient in MS Office applications (Excel, Words and PowerPoint)
- Experience working with an Electronic Document Management System (EDMS) and SharePoint is advantageous
- Arabic translation advantageous but not essential.
- Middle East Experience is essential

Core Competencies

- Technical knowledge of the Document Control system and processes
- Plan, allocate and evaluate workload to meet project requirements through effective time management skills
- Adaptable to change
- Strong communication skills, good understanding of English and good written grammar
- Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
- Encourage teamwork to develop and maintain an effective team environment
- Detail-Orientated, ability to work accurately and efficiently
- Attend the Saudi National Training Programme, Document Control workshops and relevant training sessions
- Manage and control project documentation in accordance with project procedures
- Ensure identification of documents and compliance with standard templates and format
- Perform quality and compliance checks on all documentation received and before issuing.
- Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
- Ensuring all metadata is supplied and properly registered into the system.
- Providing Document Control support to project team members in retrieving documents
- Register the receipt of documents from contractors
- Transmit documents to internal and external parties for review and information
- Transmit the comments on documents back to originators
- Ensure that all issued project documents are correct in accordance with document control procedures
- Maintain document filing & retention system for hard copy and electronic originals of documentation
- Keep up to date all incoming and outgoing submittal and correspondence logs.
- Assist with queries on documentation requirements and submissions
- Hand-over of documentation to the Client Document Controller
- Close out and archive project at end of shelf life

Rewards & Benefits

We offer an excellent package which includes:

- A competitive salary
- Transportation allowance
- Medical and life insurance cover
- Annual leave
- Medical and life insurance cover
- Company gratuity scheme
- Discretionary bonus scheme
- Annual flight allowance to point of origin

SNC Lavalin's Faithful+Gould business is one of the world's leading integrated project and programme management consultancies; with over 2,400 professionals operating worldwide. Our aim is to protect and maximise our clients' interests throughout the planning and delivery of projects, ensuring they are delivered on time, on budget. We pride ourselves on collaborating with client teams and developing long-term relationships.

Active in the Middle East for over 20 years, we have offices in the UAE, Qatar, Oman and Saudi Arabia. We hire and retain only the best people in the industry. Our success is built on recruiting - and then developing - brilliant people from a broad range of professional and cultural backgrounds. It's precisely this diversity of talent that sets us apart.

Acquired by SNC Lavalin in 2017, we also have an extensive depth of geographic exposure across 50 countries and the breadth of 53,000 experts. As one of the largest engineering contractors, we have access to 17,000 staff in the Middle East making us one of the largest multidisciplinary consultancies in the region.

About the Company

SNC Lavalin’s Faithful+Gould business is one of the world’s leading integrated project and programme management consultancies, with over 2,400 professionals operating worldwide.

Our aim is to protect and maximize our clients’ interests throughout the planning and delivery of projects, ensuring they are delivered on time, on budget. We pride ourselves on collaborating with client teams and developing long-term relationships.

Key services include - Project management, programme management, project controls, commercial management, cost management and expert scheduling and construction planning.

Our industry is going through a digital transformation and we have been investing in and pioneering digital methods to improve all aspects of our service. We have focused our digital transformation around platform modernization and product development and through standardization and automation, we are achieving efficiencies that are directly passed on our clients who benefit from a consistent quality of service as well as the savings.

Active in the Middle East for over 20 years, we have offices in the UAE, Qatar, Oman and Saudi Arabia. We hire and retain only the best people in the industry. Our success is built on recruiting – and then developing – brilliant people from a broad range of professional and cultural backgrounds. It’s precisely this diversity of talent that sets us apart.