EDMS Manager

Job description / Role

We are WSP - Join us and make your career future ready!

Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us.

WSP is looking for an EDMS Manager (Electronic Document Management System Manager) to join a major project in NEOM, Saudi Arabia. You will be responsible for the efficient and effective operation of the EDMS, ensuring the smooth flow of information, adherence to document management protocols, and compliance with relevant regulations and standards. Your role will involve a combination of technical expertise, project management, and team leadership.

Your new role, what's involved?

* Lead the Document Control Team and document control operations.
* Administer and maintain the EDMS, including user access controls, system configurations, and security protocols.
* Prepare DC reports, dashboards templates, and formulate Excel sheets.
* Ensure the integrity, availability, and reliability of electronic documents stored within the EDMS.
* Develop and implement document management policies, procedures, and guidelines to ensure consistency and compliance.
* Establish and maintain document control processes, including document creation, revision, approval, and archiving.
* Collaborate with cross-functional teams to define document workflows and implement efficient processes for document review and approval.
* Monitor and track document lifecycle stages, ensuring timely completion of tasks and adherence to predefined workflows.
* Ensure compliance with relevant regulatory requirements, industry standards, and internal policies related to document management.
* Conduct periodic audits and reviews to assess the accuracy, completeness, and compliance of documents within the EDMS.
* Stay updated on industry best practices, emerging technologies, and regulatory changes related to document management systems.
* Provide training and guidance to users on EDMS functionalities, document management processes, and best practices.
* Serve as a primary point of contact for user inquiries, issues, and support requests related to the EDMS.
* Develop and deliver user documentation, training materials, and FAQs to facilitate user adoption and self-service.
* Lead or contribute to EDMS-related projects, including system upgrades, migrations, and integrations with other business applications.
* Collaborate with stakeholders to define project requirements, timelines, and deliverables.
* Coordinate project tasks, manage resources, and ensure timely project completion within allocated budgets.

Requirements

We'd love to hear from you if you have:
* Minimum 15 years of relevant experience.
* Bachelor's degree
* Experience working with Project Management Consultants
* EDMS Implementation experience
* EDMS User Management experience
* Advanced knowledge of Microsoft Excel
* Prior experience with Aconex, PMWeb, Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel

What's in it for you?

What if we can?

What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP - we can!

As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, generous days annual leave, and paid professional subscriptions.

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

Apply now and be the future of WSP!

About the Company

WSP is one of the world's leading engineering professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Property & Buildings, Transportation & Infrastructure, Environment, Industry, Resources (including Mining and Oil & Gas) and Power & Energy sectors as well as project delivery and strategic consulting services. With 36,000 talented people in more than 500 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.