Executive Assistant

Job description / Role

We are seeking a highly organized and proactive Executive Assistant to support our executive team in the Oil and Gas industry in Dammam, Saudi Arabia. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks in a fast-paced environment. As an Executive Assistant, you will play a crucial role in facilitating communication and ensuring the smooth operation of the executive office while contributing to the overall success of our organization.

Responsibilities:
- Provide high-level administrative support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Maintain and organize files, records, and databases to ensure easy access to information.
- Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
- Assist in the preparation and coordination of meetings, including agenda creation, note-taking, and follow-up on action items.
- Monitor departmental budgets and expenses, assisting in financial reporting and analysis as needed.
- Conduct research and compile data to support decision-making and strategic initiatives.
- Manage special projects and initiatives as directed by executives, ensuring timely completion and reporting.
- Foster a positive working relationship with team members and promote a collaborative work environment.
- Stay informed of industry trends and advancements to provide relevant insights and recommendations.

- Proven experience as an executive assistant or in a similar administrative role, preferably in the Oil and Gas industry.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Ability to maintain discretion and confidentiality regarding sensitive information.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- A proactive approach to work with a strong sense of urgency and attention to detail.
- Culturally aware and sensitive, with the ability to work in a diverse environment.
- Fluency in English; knowledge of Arabic is a plus.

About the Company

As Recruitment Specialists within the Oil & Gas, Infrastructure and Energy markets, Access Talent Group have a wide scope of expertise across the Middle East and Europe. Our client base ranges from specialist Engineering and niche Petrochemical companies, through to the biggest Oil Operators and blue-chip Consultancies in the Gulf, allowing us to consistently offer key career opportunities to suit experienced staff through to Senior Management and Directors.