Executive Assistant

Job description / Role

Job summary:

We are seeking a highly organized, proactive, and exceptionally skilled executive assistant to provide comprehensive administrative and strategic support to our general manager. This pivotal role requires a dynamic individual who can manage complex schedules, facilitate seamless communication, and prepare impactful presentations. The ideal candidate must be willing to travel frequently, possess impeccable English communication skills (both written and verbal), and demonstrate advanced proficiency in Microsoft Excel and PowerPoint.

Key responsibilities:

Administrative support:

Manage and maintain the general manager's complex calendar, including scheduling meetings, appointments, and travel arrangements.

Prioritize and manage incoming communications (emails, calls, mail), drafting responses and redirecting as appropriate.

Organize and prepare for meetings, including drafting agendas, taking minutes, tracking action items, and ensuring timely follow-up.

Prepare and process expense reports, invoices, and other financial documents.

Maintain highly organized digital and physical filing systems.

Handle confidential and sensitive information with the utmost discretion.

Travel management:

Arrange domestic and international travel logistics, including flights, accommodation, ground transportation, and visa applications.

Prepare detailed itineraries and travel packs.

Provide on-the-go support to the general manager during business trips as needed.

Communication & presentation:

Draft, proofread, and edit a variety of documents, including reports, presentations, memos, and correspondence, ensuring accuracy and professional quality.

Develop and deliver compelling presentations using Microsoft PowerPoint for internal and external stakeholders, often on behalf of the general manager.

Create and maintain sophisticated spreadsheets using Microsoft Excel for data analysis, reporting, and tracking key performance indicators.

Act as a primary point of contact for internal and external stakeholders, representing the general manager professionally and effectively.

Project & initiative support:

Assist in the coordination and execution of special projects and initiatives as assigned by the general manager.

Conduct research, compile data, and prepare summaries to support decision-making.

Qualifications:

Bachelor's degree in business administration, communications, or a related field preferred.

Minimum of 2-4 years of experience as an executive assistant supporting senior-level executives, preferably within a fast-paced corporate environment.

Must be willing and able to travel frequently, both domestically and internationally, sometimes with short notice.

Exceptional command of the English language, both written and verbal, with a proven ability to communicate clearly, concisely, and persuasively.

Advanced proficiency in Microsoft Office Suite, particularly Excel (e.g., pivot tables, VLOOKUP, complex formulas, data visualization) and PowerPoint (e.g., creating professional templates, animations, impactful slide design, incorporating charts and graphs).

Strong organizational and time management skills with the ability to multitask and prioritize effectively in a demanding environment.

Demonstrated ability to work independently with minimal supervision and as part of a team.

High degree of professionalism, integrity, and discretion.

Proactive, resourceful, and detail-oriented with a strong problem-solving aptitude.

About the Company

The Professionals is a Saudi leading Consulting firm that was established in 2015 in Riyadh, Saudi Arabia.

Since 2015 until now, we’ve become a successful partner in delivering unique consulting services to our partners who operate in different industries and sectors.

We always combine our service offerings by adopting global best practices with local in-depth understanding and delivering it with a passion to exceed our partners’ expectations to achieve their business objectives.