Executive Assistant

Job description / Role

Company description

Raffles & Fairmont Red Sea, positioned in the Kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort. With 361 rooms, eleven distinct dining concepts, including overwater restaurants with views of the Red Sea and the mangroves, and a spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world-class golf destination. It will set new standards in sustainable development, positioned on 200km of untouched coastline, an archipelago of more than 90 unspoiled islands, dormant volcanoes, rich marine habitat, and ancient archaeological sites.

Job description

The Executive Assistant is a highly organised and professional individual who provides comprehensive administrative and operational support to the hotel's senior leadership team, primarily the General Manager. This role is crucial for ensuring the smooth and efficient operation of the executive office, managing schedules, and acting as a key point of contact for internal and external stakeholders. The Executive Assistant is a trusted partner who handles all tasks with the utmost discretion, confidentiality, and a proactive approach.

• Manage the General Manager's calendar, schedule meetings, coordinate travel arrangements, and handle all correspondence.
• Communication: Serve as the primary point of contact for all inquiries, screening calls and emails and redirecting them as needed. Draft and prepare professional documents, presentations, and reports.
• Meeting management: Organize and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.
• Confidentiality: Handle all sensitive information, including financial data, personnel files, and strategic plans, with absolute discretion and integrity.
• Operational coordination: Assist in coordinating cross-departmental projects and initiatives, ensuring timely communication and follow-through.

Qualifications

• Experience: A minimum of 3-5 years of experience as an Executive Assistant, preferably within the luxury hospitality or a fast-paced corporate environment.
• Skills: Exceptional organizational, time-management, and communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attributes: Proactive, resourceful, and able to anticipate needs. Strong attention to detail and a professional demeanor.
• Education: A bachelor's degree is preferred.
• Language: Fluency in English is essential. Additional languages are an asset.
• Organizational excellence: Manages multiple tasks and priorities with a calm and organized approach.
• Proactive & resourceful: Anticipates needs and takes initiative to solve problems before they arise.
• Integrity & discretion: Handles sensitive information with the highest level of confidentiality.
• Professionalism: Represents the executive office and the Raffles brand with poise, grace, and impeccable professionalism.

Additional information

What's in it for you...

• The opportunity to join Accor, a leading global hospitality group with an exceptional portfolio of luxury brands.
• The chance to define the pre-opening operations for two iconic resorts at one of the world's most anticipated new destinations.
• Become part of a team dedicated to creating unparalleled luxury hospitality experiences.
• A competitive package and excellent opportunities for professional growth.
• Outstanding discounts across the global Accor and luxury brand network.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.