Executive Assistant - Tax

Job description / Role

When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. Looking for a rewarding career? Take a closer look at Deloitte & Touche ME. You'll understand that Deloitte is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has received numerous awards in the last few years which include Best Employer in the Middle East, best consulting firm, and the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW).

Our region encompasses diverse tax laws and is part of what makes a career in tax with Deloitte & Touche Middle East a truly stimulating experience. With many corporations operating across several borders, your knowledge of tax will be key to making sure our clients stay on the right side of tax laws and minimize their tax costs. Your people skills will also be engaged as you form a close working relationship with clients, while your technical knowledge will be stretched as you develop expertise across the board in consulting, business, finance and law to craft commercially sound solutions. As you gain experience, you will do so with the full support of a firm that believes in helping you grow and providing you with the skills to succeed.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most—for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

• Integrity
• Outstanding value to markets and clients
• Commitment to each other
• Strength from cultural diversity

During your tenure as an EA, you will demonstrate and develop your capabilities in the following areas:

Main responsibilities:

Personal Assistant:
• Assisting OMP in various office admin related matters
• Supporting Leaders In their various daily requests(Timesheets, Expense claims, paying bills, applications, Visas)
• Managing Leader’s daily logistics (client’s meetings and travel plans)
• Managing partner’s agenda and client’s meetings.

Events management:
• Coordinating with vendors for quotations
• Allocating venues, based on approved quotations
• Organizing and supervising events
• Addressing attendees and their requests
• Coordinating travels and accommodation, logistics for attendees.

Office daily operational tasks:
• Catering when needed
• Supervising and monitoring the admin support resources
• Ensuring office Maintenance (printers, Pest control)
• Managing procurements office supplies and stationaries (Audit-Tax)
• Initiating and on boarding new vendors as per the office needs and policy
• Monitoring vendors relationship and ensuring invoice compliance
• Supporting Riyadh office compliances practice in terms of QRM and white listed vendors.
• Monitoring courier delivery process on a daily basis.
• Maintaining and managing office petty cash expenses and allocate costs.

Key admin support:
• Support governmental relation officer’s petty cash and expense charge cost.
• Extended team support in the document translation process /when needed/
• IT support( Maintaining cartridges log, Monitoring the flow of new computers).

Team support:
• Manage team travel plans and accommodation
• Review expense claims before raising them to the finance
• Managing CRM and opportunities and maintaining business cards.
• Generating WIP,AR, cash receipts reports on a monthly basis.
• Maintaining monthly reports for proposal submission and their status.
• Supporting finance team working remotely from Dubai, Khobar, Jeddah (transfers, cheques)

Requirements

• Bachelor's degree is a must
• Demonstrated problem solving and strong written communication skills
• Ability to prioritize tasks and work on multiple assignments
• Ability to work both independently and as part of a team with professionals at all levels
• Bilingual - Fluent in both English and Arabic

About the Company

Deloitte is the world's largest and leading professional services firm, providing audit & assurance, consulting, financial advisory, risk advisory and tax and services to public and private clients spanning multiple industries, whether they are in the energy, communications, oil and gas, financial services, family businesses, healthcare, public or education sectors among others.

With a globally connected network of member firms in more than 150 countries and territories, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte's more than 250,000 professionals are committed to becoming the standard of excellence.

Deloitte & Touche (M.E.) is a member firm of Deloitte globally and is the first Arab professional services firm established in the Middle East region Deloitte & Touche (M.E.) is a member firm of Deloitte Touche Tohmatsu Limited (DTTL) and is a leading professional services firm established in the Middle East region with uninterrupted presence since 1926 with 26 offices in 15 countries to date. What distinguishes Deloitte member firms in the Middle East is the global and regional expertise and know-how offered through specialized and highly knowledgeable talent. Deloitte aims to offer the best services to its clients through a team with more than 3,300 partners, directors and staff in the Middle East which guarantees effective communication with clients and a deeper understanding of their needs. It is a Tier 1 Tax advisor in the GCC region since 2010 (according to the International Tax Review World Tax Rankings). It has also received numerous awards in the last few years which include best employer in the Middle East, best consulting firm, the Middle East Training & Development Excellence Award by the Institute of Chartered Accountants in England and Wales (ICAEW), as well as the best CSR integrated organization.

Deloitte drives progress. Our practices around the Middle East support clients become leaders wherever they choose to compete. We invest in outstanding people of diverse talents and backgrounds and empower them to achieve more than they could elsewhere. Our work combines advice with action and integrity. We believe that when our clients and society are stronger, so are we.

Our Purpose

Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most-for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.

Our shared values guide the way we behave to make a positive, enduring impact:

• Integrity
• Outstanding value to markets and clients
• Commitment to each other
• Strength from cultural diversity