Executive Leasing Administrator

Job description / Role

Objective:

This position is responsible for maintaining and updating lease records, tracking critical deadlines, coordinating documentation, and supporting internal teams in the execution of lease-related processes. The role ensures accurate lease administration in alignment with corporate procedures and real estate timelines.

Key responsibility:

Lease documentation & records management

• Maintain lease files and database entries, ensuring accuracy of terms, expiry dates, and payment schedules.
• Support the lease agreement execution process by assisting with document preparation, scanning, filing, and version control.
• Track the status of renewals, amendments, and legal notices, and coordinate with internal stakeholders for timely actions.

Critical date monitoring & compliance

• Monitor key lease dates (renewals, expirations, handovers) and maintain corresponding trackers.
• Notify responsible teams in advance to ensure timely processing and avoid contractual lapses.

Reporting & data maintenance

• Assist in preparing basic reports related to lease status, rent escalations, and occupancy data.
• Consolidate data for internal audits, budgeting, and portfolio reviews.

Landlord & internal coordination

• Act as the point of contact for routine landlord communications regarding documentation, billing, or lease queries.
• Liaise with the legal, finance, and real estate teams to support lease execution and issue resolution.

System entry & process support

• Ensure lease details are accurately reflected in lease management systems (e.g., MRI).
• Maintain system integrity by updating changes in lease terms or contacts as directed by senior staff.
• Contribute to process streamlining by identifying minor gaps and suggesting operational improvements.

Desired experience:

• 2-4 years of experience in leasing administration, commercial real estate support, or property operations.
• Bachelor's degree in Business Administration, Real Estate, or equivalent.
• Familiarity with commercial lease documents and basic real estate processes.
• Proficiency in MS Excel and exposure to lease management software (MRI, Yardi, etc.) is preferred.
• Strong attention to detail, document organization, and communication skills.

About the Company

The Apparel Group is a global fashion and lifestyle brand conglomerate residing on the crossroads of a modern economy - Dubai, UAE. The mercurial growth in the last 17 years has been by acquiring a host of world class fashion labels from around the world - Nine West, Tommy Hilfiger, Kenneth Cole, Aldo & Tim Hortons just to name a few.

Today the group caters to thousands of eager shoppers through its over 1530 stores, 75 International brands and employing 12,000 multi cultural staff in over 4 continents. Apparel believes in turning dreams in to reality and we give everyone - our customers, our stakeholders, our employees - an equal opportunity to do so.

Apparel group has carved its strong presence not only in the UAE, Kuwait, Qatar, Bahrain, Oman, and Saudi Arabia but opened thriving gateways to market in India, South Africa, Poland, Singapore, Jordan, Indonesia, Thailand and Malaysia. Additionally, clear strategies are in place to enter emerging markets such as Hungary, Pakistan, Egypt and Philippines.