Executive Secretary

Job description / Role

PEMCO’s headquarters are in Jeddah with offices in Riyadh and a turbine hot gas parts reconditioning workshop in Yanbu. PEMCO employs highly trained sales, supply chain, and contract management staff. Our technical staff includes diagnostic, repair, maintenance, and technical project management.

PEMCO is increasing its ranks to sell and deliver parts and services in the generation, transmission, and distribution sectors.

We have partnered with capable international firms to broaden our technical and industrial services capacity. With our project-specific staff, local subcontractors, and our international engineering pool, PEMCO’s on-the-ground team exceeds 225 personnel.

We have a record of numerous multiyear parts and maintenance service agreements with SEC and various industrial customers.

Reporting to: CEO

Executive Secretary Objectives;
Responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Main responsibilities:
• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert manager about cancellations or new meetings.
• Manage travel and schedule.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports.
• Manage spreadsheets.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.
• Helps prepare office budget.
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.
• Sign for UPS/Fed Ex/Airborne packages.

Gross monthly base salary: 3,000- 5,000 (SAR)

Requirements

• University Qualifications: BSc in Administration or Any Related Degree/
• Nature and length of previous experience: with at least 2 years experienced in related field.
• Specialist knowledge: well- knowledge Microsoft Office application
• Soft Skills and Personality traits: Clerical and administrative skills
• Age Range: max. age of 40
• Gender Preference: any
• Nationality Preference: preferred Saudi and open for any other nationality
• Language Fluency: English, Arabic
• Current Location: Saudi Arabia- Jeddah

About the Company

Established in 2010 by Engineer Al-MotazBellah Khashoggi and his family, and with its headquarters in Jeddah, Khashoggi Holding is a leading private holding group focused on investing in projects and businesses that contribute to the long-term benefit of the infrastructure, economic development, and social welfare of the Kingdom of Saudi Arabia

We invest in products, services and solutions from the energy & power, medical services, food, aviation, financial services and real estate sector, with a core focus on infrastructure, especially in the delivery and administration of projects in the power, water, and healthcare sectors.

To achieve this goal, the group aims to combine its significant influence, experience and abilities in its targeted sectors, with the most appropriate international partners, based on technical expertise, experience, capacity, and a willingness to make a long term commitment to the Kingdom.