Executive Secretary

Job description / Role

Alma Investment Holdings was incorporated in 2020. It is a leading investment company. The company brings solutions in bridging gaps between different business cultures with a wide international and local business network as well as investment opportunities for investors, partners, and stakeholders in financial solutions, hospitality, agriculture, pharmaceuticals, and real estate.

We are seeking an Executive Secretary who will provide efficient and professional assistance to the company. The role requires a high level of flexibility and commitment.

Responsibilities (not limited to):
• Maintaining executive’s agenda and assisting in planning appointments, board meetings, conferences, etc.
• Maintain open communications with the team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.
• Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
• Completes projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
• Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, including the team, to meet their current and future information needs.
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Answer main phone line and respond to inquiries.
• Process and distribute daily mail.
• Invest in building long-lasting relationships both externally and internally.
• Manage petty cash reimbursements and reconciliation.
• Other projects/duties as assigned for the overall benefit of the organization.
• Receive and screen phone calls and redirect them when appropriate.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Handle confidential documents ensuring they remain secure.
• To adhere to all the

Requirements

Requirements:
• High school or bachelor’s in business administration.
• 2-3 years of experience in a similar role.
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Bilingual: Excellent written and verbal Arabic & English language
• Strong organizational and planning skills
• Proficient in MS Office

Must be a Saudi female.

About the Company

Alma Investment holding established in 2020 as a collective partnership company between the family members and started functioning as a investor in number of ventures. The company diversified into various fields such as Real estate, interior design and construction, Pharmaceutical, Foreign & Domestic Investments etc. Besides the company is a shareholder of many reputed Saudi Joint stock companies in different fields such as industry, services, banking & finance, trade & commerce etc.

Portfolio companies:

• Bedaya By Genesis
• The Peninsula
• Visualize
• Anabella