Executive Secretary

Job description / Role

Rawabi Holding is a purpose-driven company that exists not only to generate profit, but also to improve everyone and everything we can. From customer projects and employee development to our impact on the communities in which we work, Rawabi Holding is propelled by an unwavering energy to make everything we touch better. No matter how great the challenge or how complex the problem, we face it head-on to deliver proven results.

Job Description
- Maintain agenda and assist in planning appointments, meetings, conferences etc.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Handle confidential documents ensuring they remain secured
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Prioritize daily administrative tasks to ensure that projects are completed on time
- Schedule meetings and arrange conference rooms
- Arrange for outgoing mail and packages to be picked up.
- Prepare statistical reports.
- Coordinates office management activities.
- Determine matters of top priority and handle accordingly.
- Prepare agenda for meetings and MOMs
- Comply with established health & safety guidelines and procedures and ensures the health, safety, and welfare of self on others.
- Take matter to higher level if beyond supervisor's authority/ability.
- Perform other tasks as assigned by direct manager.

Requirements

Qualifications
- Minimum Associate Degree in Business Administration, Executive Secretary Program or any related major
- Minimum 2 years' administrative experience
- Proficient in MS Office
- Office administration proficiency
- Good analytical, interpersonal, problem solving skills
- Flexibility and adaptability with good organizational skills
- Excellent written, verbal and listening skills

About the Company

Rawabi Holding, through its fully owned subsidiaries, joint ventures and partnerships with international market leaders, focuses on four core sectors:

Oilfield Services, Contracting & Industrial Services, Offshore Services and Retail. Through these divisions, we provide a diversified range of products and services to a variety of industries: oil, gas and petrochemicals; marine; engineering and construction; power, telecom and IT; corrosion and industrial services; logistics; and consumer products. Although varied and distinct, all our offerings share the same commitment to quality, service and excellence that make them part of the Rawabi Holding family.

Rawabi Holding is a purpose-driven company that exists not only to generate profit, but also to improve everyone and everything we can. From customer projects and employee development to our impact on the communities in which we work, Rawabi Holding is propelled by an unwavering energy to make everything we touch better. No matter how great the challenge or how complex the problem, we face it head-on to deliver proven results.