Executive Secretary

Job description / Role

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
As part of an extensive masterplan, we are seeking to recruit personnel for the PMC team involved in a prestigious project in Kingdom of Saudi Arabia, Western Region. This is a unique opportunity that occurs once in a generation, allowing you to collaborate with some of the leading experts in engineering and construction. Applicants must demonstrate experience in major construction projects.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:
- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - for our people to excel
- To be responsible for supporting team/s by carrying out administrative tasks.

You’ll be responsible for:
- Providing extensive diary management with the ability to deal with potentially conflicting appointments and different time zones.
- Coordinating and facilitating specific meeting groups.
- Attending meetings and note-taking as required.
- Managing emails on behalf of the managing director.
- Managing, responding and liaising with stakeholders on behalf of individuals.
- Planning ahead, juggling multiple demands and minimising conflicting pressures.
- Coordinating communications, including providing polite and professional assistance via phone, mail, e-mail and visitors to our offices, with the ability to operate multiple communication platforms.
- Producing highly accurate documents in line with templates and quality requirements e.g. presentations, minutes and reports.
- Administering customer relationship management activity.
- Overseeing and playing an active role in the management of project administration.
- Works collaboratively towards the common goal of net zero carbon transition and shares responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
- May provide supervision, work allocation and guidance to more junior roles
- Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

- Experience working in the GCC region and must currently be based in the GCC.
- Educated to degree level or equivalent standard of experience.
- Proven relevant experience in a similar role.
- Advanced use of IT tools including MS Office 365 suite and data analysis tools.
- Working experience on Oracle.
- Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience working on high-valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.

You’ll also have:
- Comprehensive written, verbal communication and presentation skills.
- Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on
- Please note: Obtaining a visa in the Kingdom of Saudi Arabia is subject to a criminal record check, qualifications and may encounter age restrictions.
- Mace is an inclusive employer and welcomes interest from a diverse range of candidates.

About the Company

Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 6,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.

Four simple values guide our behaviour in our pursuit of a better way; Safety first - going home safe and well, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most complex and inspiring projects around the world.

We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients. At Mace you can deepen your knowledge, expand your skills and define your own path.