Executive Secretary

Job description / Role

Group overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, electromechanical and civil engineering construction
• Manufacturing and marketing electrical construction products
• Allied engineering services

Our main divisions:

• alfanar electric
• alfanar construction
• alfanar building systems

Job purpose

The secretary for the deputy managing director plays a crucial role in providing high-level administrative assistant and secretarial support to the deputy managing director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The secretary acts as a key liaison between the DMD and internal/external stakeholders, ensuring smooth communication and efficient workflow.

Key accountability areas

• Administrative assistance support: manage schedule, prepare documents, handle communication.
• Communication liaison: primary contact for stakeholders, draft correspondence.
• Confidentiality: handle sensitive information with discretion.
• Meeting coordination: schedule meetings, prepare agendas, follow up on actions.
• Travel arrangements: arrange travel accommodations and itineraries.
• Calendar management: efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document preparation: prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Meeting coordination: schedule and coordinate meetings, prepare agendas, and take minutes, facilitating smooth and productive meetings.
• Task prioritization: prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project assistance: assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

Role accountability

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.

Academic qualification

Diploma degree in secretarial institute

Work experience

Fresher - 0-2 years

Technical / functional competencies

• Adaptability
• Analytical thinking
• Archiving
• Communication
• Creativity
• Customer service oriented
• Initiative
• MS Office
• Research analysis
• Teamwork
• Time management
• Well organized
• Work under pressure

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.