Executive Secretary | alfanar Electric

Job description / Role

Job Purpose

Provide high-level of administrative support to the management efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Coordination:
- Answering phones and routing calls to the correct person or taking messages.
- Greeting visitors and deciding if they should be able to meet with management

Documentation and Filing:
- Filing and retrieving records, documents, and reports.

Meetings:
- Researching and conducting data to prepare documents for review and presentation
- Helping prepare for meetings.
- Accurately recording minutes from meetings.

Approval:
- Process of system delegated approvals, like HR (vacations, justifications, IT requests...etc.).

Other:
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Performing office duties that include ordering supplies and managing a records database.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
- Making travel arrangements for management.

Role Accountability

HR Proficiency:
- Collaborate with teams to get the work effectively achieved.
- Ensure effective communication with peers and managers, and show openness to directions and feedback.

Delivery:
- Execute the planned activities to meet the operational and development targets as per delivery schedules.
- Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:
- Solve any related issues arise and escalate any complex operational problems.

Quality:
- Follow quality requirements and specifications for products or processes or related activities.

Business Process & Compliance:
- Execute and comply related tasks as per defined policies, procedures, and work instructions

Safety:
- Adhere to all Safety procedures and regulations.

Academic Qualification
Bachelor Degree in Business Administration

Work Experience
4 to 6 Years

Technical / Functional Competencies
- Work Order Management
- Ad Hoc Reporting
- Document Management
- Document Preparation
- Office Equipment Operation
- Spreadsheet Preparation
- Data Archiving

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.