Facilities Manager (Warehouse / Logistics)

Job description / Role

Reports To: Warehouse Head

JOB PURPOSE
Oversee the operations of Maintenance and HSSE units in within the warehouse in line with the company’s strategic objectives.

Strategic Roles & Responsibilities:
• Implement Facilities Management department objectives in line with the company’s business strategy.
• Support the development of Facilities Management department policies and procedures, performance indicators, and overall quality of Warehousing operations.
• Manage the warehouse Maintenance and HSSE units’ operations performance and prepare reports to share with direct managers where required.
• Develop and update security plans, business continuity plans and crisis management plans, and policies and procedures, in accordance with best practices and ensure their implementation.
• Recommend plans, programs and initiatives to improve unit performance and level of productivity.
• Implement set procedures and work programs as well as execute agreed plans, programs and initiatives to improve unit performance and level of productivity.

Operational Roles & Responsibilities:
• Manage the Maintenance and HSSE units within the warehouse facility.
• Ensure that all Facilities Management staff within the warehouse operate in accordance with operating procedures and policies.
• Manage and maintain warehouse infrastructure including the set up and management the space, oversight all operations within warehouse.
• Ensure the provision of effective and efficient administration and facilities management services within the warehouse.
• Support the development of the annual administration and facilities budget and plan.
• Manage all maintenance contracts and outsourced contracts and services relating to warehouse operations.
• Implement HSSE policies and procedures and raise awareness to enhance safety culture.
• Ensure HSSE risks are identified, assessed, managed and minimised as low as reasonably practicable to warehouse facility operations.
• Continuously drive the improvement of warehouse HSSE performance through inspections, site tours, briefings and initiatives, as well as monitoring of progress through regular evaluation and assessment.
• Ensure warehouse compliance with legal obligations with regards to regulatory HSSE legislation and standards.
• Minimize negative impact of warehouse activities and operations on environment and society.
• Provide technical support in security/risk assessments; scenario planning, security plan development, crisis/contingency planning, and other warehouse security-related functions.
• Provide advice and counsel to warehouse management on matters relating to employee and property safety and security.
• Investigate all safety, security and risk management warehouse related issues.
• Develop and facilitate HSSE training for warehouse staff.
• Responsible for facilitating and ensuring a proactive approach to HSSE management including goal setting, planning, and implementation of processes and providing monitoring and assurance to line and functional leadership on the effectiveness of the implementation.
• Attain a sustainable incident free warehouse and environment; responsible for providing the strong leadership support and exemplary guidance required to achieve this by promoting an enthusiastic HSSE culture that delivers positive commitment to, and engages all staff.
• Meet targets set for Facilities Management units.
• Collect relevant operational and business performance data and provide timely reports to Warehouse Head regarding Maintenance and HSSE units’ activities and performances.
• Implement internal improvement initiatives in alignment with company’s strategic objectives and operational priorities, in coordination with Business Excellence & Performance, Operational Excellence, and other relevant departments.
• Perform any other duties and responsibilities as required.

Requirements

• 6 years of relevant experience in facilities management of an automated warehouse.
• Bachelor’s degree in Engineering, Business Management, Facilities Management or a related field.
• Master of Safety, Health & Environment or related field is preferential.
• NEBOSH qualification, HSE qualification or a related certification preferred.
• Fluent English, Arabic is a plus.

About the Company

Human Capital House was set up in the year 2013 with a vision to be a progressive talent acquisition partner for organizations within the local and regional market in the Middle East.

As international markets get ever demanding, corporations globally are presented with the challenges of attracting the right talent. Human capital retention and recruitment remain a critical factor to the success of any company. Strategic decision to recruit the right talent is a key issue to organization as wrong candidate selection can potentially be disastrous to their efficiency.

The critical aspect of choosing the right individual with the apt experience and knowledge becomes more crucial as he/she would need to share the ambitions of the employer, while fitting in to the new culture. Human Capital House has both the experience and expertise to help its clients make the right choice of selection. From understanding client requirements, through identifying and assessing the candidates, our systematic approach strives to ensure successful executive recruitment.