Facility Purchasing Specialist

Job description / Role

Group Overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

Alfanar is involved in:

• Electrical, electromechanical, and civil engineering construction
• Manufacturing and marketing electrical construction products
• Allied engineering services

Our main divisions:

• Alfanar Electric
• Alfanar Construction
• Alfanar Building Systems

Alfanar Electric

Alfanar Electric is the industrial arm of Alfanar, manufacturing a variety of low, medium, and high voltage electrical construction products.

Alfanar Electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

Alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of Alfanar's industrial activities is Alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses Alfanar's facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

This position exists to perform purchase orders, status reports, and coordination activities efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Procurement and Supplier Management:

• Obtain and negotiate quotations from suppliers based on specifications mentioned in purchase requests.
• Search for new and competent suppliers to develop a consolidated database to meet current and future needs.
• Review market, price, delivery conditions, and trends to determine present and future material availability.
• Prepare comparison sheets for items to be procured and complete the purchase order issuance cycle by placing the purchase order.

Order Processing and Payment:

• Approve purchase orders and initiate payments as per competency.
• Support all departments by coordinating timely advance payments to suppliers.
• Cross-check invoices against orders at the time of initiating any payment.

Logistics and Delivery Coordination:

• Ensure timely delivery of quality products and assist the logistics section in this regard.
• Work in cross-functional teams with logistics to prepare draft contracts and orders and pre-negotiate with logistics providers.
• Maintain updated knowledge of KSA customs and clearance policies, administrative regulations, and legal requirements related to purchasing goods.

Reporting and Strategy:

• Prepare daily status reports of purchase requests and discuss them with the concerned manager on a weekly basis.
• Contribute to achieving department objectives.
• Implement the QMS policies and procedures and report any minor or major non-conformity to the immediate manager.

General and Strategic Responsibilities:

• Perform defined requirements assigned by the manager according to the department's strategic plan.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems that arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:

• Comply with related policies and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance with relevant safety, quality, and environmental management procedures and controls within the defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products and services.

Academic Qualification

• Bachelor's degree in Business Administration or any relevant field.

Work Experience

• 2 to 5 years
• 5 to 10 years

Technical / Functional Competencies

• Cost benefit analysis
• Cost reduction analysis
• Group purchasing
• Purchasing agreements
• Purchasing applications and tools
• Purchasing benchmarking
• Purchasing planning
• Purchasing procedures
• Purchasing reporting
• Purchasing supply chain management
• Work and purchase orders

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.