Finance Officer - Shared Service

Job description / Role

Description

The finance officer provides customer-focused finance and procurement support to the VPR portfolio. The role ensures efficient and compliant day-to-day purchasing, supports staff in using procurement processes correctly, and promotes best practice across purchase-to-pay activities. The position also supports revenue generation and financial management by developing, maintaining, and updating costing and pricing for research infrastructures and platforms, in alignment with institutional strategy, offering competitiveness, and approved costing principles.

Responsibilities

• Provide customer-focused procurement and finance support to the VPR portfolio.
• Process purchase requisitions, receipting, and purchase-to-pay activities in compliance with institutional policies.
• Act as the main point of contact for purchase order, invoice, and payment-related queries, liaising with internal teams and suppliers.
• Develop, maintain, and update costing and pricing for research infrastructure services in line with institutional costing principles.
• Coordinate with Core Labs, Platform teams, and Business Partners to prepare accurate project-based quotations.
• Ensure pricing is competitive, strategically aligned, and accurately maintained in internal systems.
• Prepare, issue, and process customer and supplier invoices, ensuring accuracy and supporting documentation.
• Monitor invoice status through to payment and follow up to ensure timely settlement.
• Ensure correct financial coding and allocation of costs, resolving discrepancies as required.
• Maintain accurate records, support audits, and contribute to continuous improvement of finance and procurement processes.

Requirements

• Bachelor’s degree in finance, accounting, supply chain, business administration, or a related discipline.
• Four years’ experience in finance, procurement, or administrative support, preferably in a higher education or complex organisation.
• Experience working in a high-volume, deadline-driven environment with multiple priorities.
• Understanding of procurement policies, compliance, and financial controls (or willingness to learn).
• Strong organisational skills with high attention to detail.
• Confidence using financial and procurement systems.
• Experience working with ERP systems (e.g. SAP, Oracle, or similar financial/procurement platforms).
• Ability to extract, review, and reconcile financial data, including pricing, invoices, and cost allocations.