Manager - Procurement

Job description / Role

To lead and manage the overall materials, equipment, and spare parts cycle during and after their arrival at the Project Site, including Cataloguing, standardizing equipment, logistics and post-PO placement activities, inventory stocking, and supplier relationship management services.

Cataloguing & Standardization
§ Lead materials cataloguing activities for all capital projects to completion in a timely manner.
§ Collaborate with contractors and equipment manufacturers to obtain technical information on significant equipment and spare parts.
§ Ensure standardization is in place for selected materials and equipment.
§ Manage the creation of SAP material master’s to facilitate user identification, inventory control, purchasing, and facility management.
§ Determine the materials and services suitable for inclusion in the SAP catalogues to facilitate easy identification by users.
§ Monitor catalogued materials to ensure consistency with applicable standards.
§ Review and revise purchasing practices to ensure compliance with best industry practices, established laws, and procurement procedures.

Logistics
§ Manage the performance and compliance of the logistics service provider through future materials service centres.
§ Manage the logistics activities by expediting materials delivery to relevant stakeholders and facilitating security access for logistics providers.
§ Provide technical content support for procurement instruments such as corporate purchase agreements, supplier-managed inventory agreements, and stocker distributor agreements.
§ Analyse the market and delivery conditions to determine present and future material availability.
§ Expedite vendors, sub-vendors, and contractors to meet project and operations requirements.
§ Define the overdue material, inform the company entities of material status plans, and schedule procurement timelines and milestones using appropriate tools.
§ Ensure compliance with customs duty exemption and materials management requirements.
§ Establish the initial stocking levels for spare parts based on the corporate stocking procedures.
§ Ensure stocking and monitoring of spare parts levels.
§ Provide special technical support in scheduled Test & Inspections (T&Is) and during emergencies.

Inventory
§ Provide inventory management services, including but not limited to receiving, shipping, article checking, identification, segregating, storing, protecting, controlling, inventory asset protection, staging, and issuing materials to support company operations.
§ Handle and safeguard explosive materials and ensure materials protection and preservation.
§ Ensure all business transactions are conducted ethically and professionally, following all laws, regulations, codes, and standards.
Maintain and update the service masters for materials in SAP.
§ Resolve technical inquiries supporting all companywide users.
Investigate material failure Incidents and substandard case.
Strategy Formulation, Implementation, and Planning
§ Develop and direct the implementation of the department strategy, ensuring alignment with the divisional strategy, K&A's vision, mission, and corporate objectives.
§ Ensure that department strategy and related strategic plans are developed and implemented in accordance with the organization's vision and mission.
§ Ensure the provision of subject matter expertise for the assigned domain and counsel Client's leadership on all related areas to facilitate the achievement of K&A and divisional strategies.

Leadership
§ Manage the effective achievement of departmental objectives through effective leadership, setting individual objectives, managing performance, and developing and motivating the team to maximize performance.
§ Lead the talent development initiatives for the assigned department, collaborating with discipline experts and ensuring talent availability to fit business requirements.

§ Budgeting and Financial Performance: Oversee the consolidation, recommend the department budget, and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues, areas of unsatisfactory performance are identified, and potential areas of cost reduction or performance improvement opportunities are capitalized upon
§ Policies, Systems, Processes & Procedures: Develop and lead the implementation of corporate governance and risk management department policies, systems, processes, procedures, and controls covering all areas of assigned function so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service consistently.
§ Change Management: Lead the management of change through continuous improvement of department systems, processes, and practices, considering global standards and changes in the business environment, which demand proactive action plans.
§ Reporting: Ensure that all department reports are prepared timely and accurately and meet Clients requirements, policies, and quality standards.
§ Related Assignments: Perform any other related duties or assignments as directed.
§ Communications Working Relationships:
§ Internal: Executive Administrative Support Director, Reporting staff, Purchasing Department, General Services, Projects, and Development
§ External: Vendors, Suppliers, and Other companies as and when required
§ Context, Work environment & Decision Making Authority:
§ Key decisions significantly impacting the Material Management department are referred to the Administrative Support Executive Director for approval before implementation.
§ The job holder exercises financial authority as per the level established by the company board and stipulated in the authority matrix.

§ Bachelor’s degree in Supply Chain Management or any related field from a reputable university (Master’s degree preferred).
Experience:
§ 12 years of experience in a similar role

Skills:
§ Excellent knowledge in procurement and purchasing with strong and demonstrated experience in drafting policies, procedures, and contractual agreements.
§ Advanced customer service orientation.
§ Strong conflict management, facilitation, and resolution skills.
§ Excellent use of the English (must) and Arabic language (preferred).
§ Excellent relationship-building skills.
§ Extensive skill handling personnel from a multicultural work environment.
§ Excellent verbal and written communication and presentation skills.
§ Ability to scan the external environment and understand the business's impact.
§ Excellent decision-making and problem-solving skills.

Core Competencies:
Problem-Solving: The ability to understand and resolve complex problems by collecting, testing, and interpreting relevant information, focusing on challenging long-stand assumptions during problem-solving.
§ Collaboration: The ability to work alongside different colleagues and teams within, encouraging frank and open discussion while promoting joint and collaborative working to achieve mutual understanding and effective results and building solid & meaningful relationships with others.
§ Accountability: The ability to take responsibility for actions, deliverables, and outcomes daily. This includes taking ownership of the accountability mindset and championing this with others.
§ Resilience & Adaptability: The ability to be resilient when approached with a difficult situation and continuously flexible in dealing with various problems, individuals, or groups. This includes appreciating and readily accepting changes to their organization or job requirements.
§ Managing Performance: The ability to assume responsibility for the performance of the function, setting strategic objectives and clarifying expectations to employees while maintaining K&A's standards.

About the Company

Khatib & Alami, a multidisciplinary urban regional planning, architectural and engineering consulting company, offers clients an integrated approach toward the ever-increasing need for reliable project delivery systems. In-house expertise and the continuous recruitment of bright and innovative professionals enable us to meet the challenges of development with due consideration to environmental protection, social and economic characteristics of society. In close concert with clients, we have been able to consolidate factors that make the resultant project coincide with the client's vision within the time frame and budget set out for implementation.

K&A started its consulting services in Lebanon and extended the areas of its professional activities in accordance with the growth of its experience, and its human and financial resources. The company operates in various countries including Kingdom of Saudi Arabia, United Arab Emirates, Sultanate of Oman, State of Qatar, State of Kuwait, Kingdom of Bahrain, Yemen, Jordan, Palestine, Syria, Iraq, Algeria, Egypt, Morocco, Libya, Sudan, Kazakhstan, Tajikistan, Turkmenistan, Belgium, Gabon and USA. K&A employs around 4,000 professionals and technicians. Since 1984, K&A has continuously ranked among the top 100 International Design firms as published by Engineering News Record (ENR). K&A has also obtained the ISO 9001:2000 certification for its Quality Management System (QMS).