Job description / Role
We are seeking a well presented, approachable and professional individual who creates a great first impression. You will be organised and proactive with providing support to the team to assist in the development of client relations, administration deadlines and ensuring that the presentation and overall facilities in the office are maintained to a high standard at all times. The ideal candidate will have exceptional English language skills, along with their native Arabic fluency. Please note that those with access to their own car and a KSA Driver’s license are able to be considered for this role.
Based in Riyadh, Saudi Arabia, the role of Office Coordinator will be to support the administrative function with all document management and reception duties. The client is a management services professional organisation with offices across the region and a presence in every continent. With a fantastic reputation and opportunities for growth and development, this is a busy office and it is expected that the successful applicant will have a KSA driving license and access to their own car.
Acting as the first point of contact for all visitors and telephone calls to the office you will be a professional and courteous individual who is able to respond quickly and refer queries to the relevant department or individual. You will be proactive in ensuring that the reception area remains in a clean and tidy appearance and any maintenance issues are raised with the facilities team in a timely manner. Additional duties will also include the management of post, deliveries and couriers and providing wider administrative support to the team with regards to printing, binding and collating client proposals and PowerPoint presentations and preparing internal memos and emails with regards to staff movements and any general local announcements.
Part of this role will also include local logistical support with the collection and drop off of confidential documents, invoices, proposals, payments to clients and official information to governmental offices and banks. It is therefore essential that the successful individual has access to their own car and a KSA Driver’s license.
About the Company
Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.