Office Manager

Job description / Role

Perform day-to-day administration to support the smooth operations of the office.

Client Details

Global Law Firm based in Riyadh, Saudi Arabia.

Description

HR:
* Payroll processing via Mudad portal
* Visa application processes and employment registration on the Qiwa portal
* Draft employment contracts, salary letters, employment verifications etc.
* Absence management
* Assist with staff recruiting processes including interviewing and onboarding
* Work with the Global HR team to ensure systems are updated etc.

Finance:
* Process vendor invoices
* Review, approve and/or return expenses
* Assist with preparing the annual budget for the offices
* Assist the finance department with cashflow requirements

Management:
* Supervise and manage support staff teams, including handling coaching and training, conduct mid-year and year-end review meetings, approving overtime and vacation requests.
* Coordinate secretary work schedules to ensure there is always sufficient coverage.
* Assist with organising office social events and office meetings.
* Liaise with the Staff Professional Development team to host and conduct training.

Operations:
* Maintain relationships with external service providers and vendors, in particular facilities management providers and building management.
* Support compliance initiatives and adherence to regulatory requirements.
* Assist with cross-departmental projects and initiatives and provide adhoc support

Job Offer:
* Competitive monthly salary + benefits
* Join a fast growing office
* Convenient location in KAFD
* Excellent career progession opportunities

* University degree
* 10+ years of experience in business operations, preferably in a law firm or professional services environment
* Ability to identify and analyse complex issues and recommend/implement solutions
* Ability to manage office functions
* Professional demeanor, excellent communication and organisational skills
* Strong critical thinking skills, advanced time management
* Ability to maintain the highest level of confidentiality
* Proficient with MS Office (Word, Excel, Outlook and PowerPoint)

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.